Manage Allocations

Note: The ability to work with allocations is in Limited Availability (LA) for some of our customers. Currently, you can view and run existing allocations, and view settings. Look for full support and general availability in a future release.

As your organization's financial needs grow, you'll likely need to move — or allocate — amounts from one set of accounts, projects, classes, or grants to another. To accomplish this, you can create and run simple or complex allocations based on statistical units.

When you allocate based on units — such as hours worked per project — you use these non-financial measures to determine when and how to move amounts over time. Here are a few other examples:

• Allocate phone bill expenses to departments based on each department's salary expense, or proportionally distribute investment income to multiple projects.

• Move unrestricted gifts to a revenue account.

• Move all interest to a single cash account.

• Allocate reimbursable costs, like overhead or facilities and admin costs, to accounts associated with projects and grants.

From Allocations, Manage allocations, create and automate allocations based on units or fixed percentages that you update over time, as well as balances or specific percentages of balances.

To quickly locate an existing allocation, search, sort, or filter the list. Select Columns to choose details to include, then select Apply changes. If necessary, drag and drop the headers to reorder each column.

From an allocation’s menu, you can view or run as needed (only completed allocations can be run).

Warning: You can't edit or delete an allocation while it's running.

Tip: Make sure you review and update associated units before you run an allocation (not during). Otherwise, unexpected results may occur.