Credit Card Activity

From Payables, Credit card activity, review and manage downloaded transactions for each credit card account.

Note: The Credit card activity page is only available if you have permission to View invoices, and Yodlee is enabled for credit cards.

All credit card transactions download from Yodlee and display in the list. To view or download transactions for a specific card, select Change credit card account. To update, select Refresh. After refreshing, if you think you're missing transactions, troubleshoot Yodlee to help determine the cause.

Tip: Transactions for the master account no longer appear on the Credit card activity page because they're already included under each subsidiary card.

To locate specific transactions, sort or filter the list. To export a list of transactions to an Excel (XLSX) file, select Export.

Record a Transaction

1. From the Credit card activity page, select a transaction to record.

2. If the expense is personal, select Personal expense and enter the reason (no need to enter vendor or invoice info). When you record a transaction as personal, it displays as an adjustment in the credit card register.

   If the expense is a credit, you must select an Adjustment category and enter the invoice or reference number. To create a new one, select Add category.

   Tip: To ensure you debit the correct account in your general ledger distribution, create an adjustment category for personal expenses.

3. To associate a vendor with the transaction, search or add a new one.

4. Enter the invoice and purchase order number, description, and post date.

5. Under General ledger distribution, enter the expense category, description, and debit amount for the distribution. To enter multiple expense categories for a single credit card transaction, select Add expense category.

   Tip: To select or search for an expense category from existing ones, select the arrow in the Expense category field. You can also search using the account number or account code.

   Enter distributions to determine amounts to allocate. Specify debit and credit accounts, classifications using grants or transaction codes, and custom fields for reporting purposes. You can also distribute evenly or by percent.

   Tip: To save time entering distributions, select More, Apply account distribution set. Distribution sets default the information you need in the line instead of selecting data in each column. If you split the distribution, select the icon in the Split column and then select More, Apply project distribution set to also save time entering splits.

6. Under Receipts, select a receipt to attach (browse, drag and drop, or link).

7. Select Record transaction.

   Recorded transactions are converted to invoices. To filter between recorded transactions and those that still require action, select or clear Only show unrecorded.

   When you record a credit card charge, the post date is determined by the transaction date. You change the transaction's post date from the credit card feed, but you must select Record transaction when you make change

Unrecord a Transaction

If you make a mistake, you can unrecord credit card charges, credits, and personal expenses. You can then record the transaction again with correct details.

Warning: You must have appropriate security permissions to unrecord a transaction. You can't unrecord adjustments or credits that are posted.

1. From the Credit card activity page, choose a recorded transaction, then select Unrecord.

   For charges, a message prompts you to delete the invoice.

   For credits and personal expenses, a confirmation message displays.

2. Select Yes.

   The transaction remains open for you update and record again, or ignore.