Business Rules for General Ledger

Decide whether to exclude inactive accounts from searches and queries, then specify how to handle distributions that equal less than 100 percent of the distribution amount.

Specify fund details, including fund ID behavior and how to reference funds throughout Financial Edge NXT. When choosing, consider the following:

• Do you want to automatically generate new fund IDs when you add new funds?

• Do you want to allow editing of class restrictions on fund records? If you don't allow editing, the Statement of cash flows and Working capital schedule fields won't display when you add or edit an account.

• Decide how you want to reference funds and fund balance accounts.

When choosing project settings, consider the following:

• If you want to automatically generate new project IDs when you add new projects, what number do you want to start with?

• Do you want to prevent data entry in the project ID field? Preventing data entry helps avoid duplicate project IDs.

• Decide how you want to reference projects.

• Do you want to automatically check for duplicates? This helps prevent duplicate projects.

• Do you want to enforce account restrictions? You can select to enforce project account restrictions on all transactions, or only when processing an indirect cost allocation.

• Do you want to allow project budget amounts to be set for selected project types?

When choosing budget management settings, consider how to proceed when account budget amounts increase or decrease.

Choose journal entry settings, including approval, interfund entry, and journal code preferences.

Choose transaction settings, including posting, journal code, and reversing transaction preferences.

Choose chart organizer settings, including template ID and advanced preferences.

When choosing grant settings, consider the following:

• If you want to automatically generate new grant IDs when you add new grants, what number do you want to start with?

• Do you want to prevent data entry in the grant ID field? Preventing data entry helps avoid duplicate grant IDs.

• Decide how you want to reference grants.

• Do you want to automatically check for duplicates? This helps prevent duplicate grants.

Note: This feature is part of an Early Adopter Program (EAP). We'll review and implement participant feedback to prepare for limited and general availability.

Disbursement settings play a key role in creating automated deposits in Financial Edge NXT. To leverage the automated deposit workflow, you must specify clearing, fee, and bank account details. This is the first (and most important) step in the process, so be sure you identify accounts prior to posting gifts in Raiser's Edge NXT.

After you post gifts in Raiser's Edge NXT, details from Blackbaud Merchant Services are retrieved and display in Financial Edge NXT including gift amounts, fees, record ID, and the disbursement report. These details are used to create a deposit all within Financial Edge NXT — eliminating the need to manually reconcile disbursed payments with corresponding gift records in Raiser's Edge NXT!

Warning: At this time, only gifts disbursed through Blackbaud Merchant Services are included in the automated workflow.

To get started, you must specify the following disbursement details. Select Edit, choose your accounts, then save.

• Clearing account - Receivables account that houses non-disbursed transactions prior to creating the deposit. Funds are held here until gifts have been disbursed. For new accounts, see Add Accounts and Account Codes.

• Fee account - Tracks transaction fees associated with the disbursement of funds and ensures net and gross amounts are properly accounted for.

• Bank account - Disbursed funds are deposited here.

Tip: For end-to-end details about automated deposits, see the Automated Deposits Tutorial.