Business Rules for General Ledger
Business rules define how Financial Edge NXT applies account, fund, project, budget, journal entry, transaction, chart organizer, and grant settings. These rules affect users across your organization, so system admins usually manage them. To update a section, select Edit, change the settings, and save.
Note: Changes to General ledger business rules can take time to apply. If a change doesn't appear right away, allow time for the system to update.
General — Choose whether searches and queries include inactive accounts. Specify how to handle distributions that total less than 100% of the distribution amount.
Fund — Configure fund ID generation, class restrictions, and how users reference funds and fund balance accounts.
Set whether fund IDs are generated automatically when users add funds.
Allow users to edit class restrictions on fund records when they need the Statement of cash flows and Working capital schedule options when adding or editing accounts.
Choose how users reference funds and fund balance accounts.
Project — Set project ID, duplicate-checking, account-restriction, and budget options.
Set whether project IDs are generated automatically and choose the starting number.
Choose whether users can enter project IDs manually. Restricting manual entry helps prevent duplicate IDs.
Choose how users reference projects and whether Financial Edge NXT checks for duplicate projects.
Choose whether to enforce project account restrictions on every transaction or only during indirect cost allocations.
Set whether users can enter project budget amounts for selected project types.
Budget Management — Set how budget management handles increases or decreases to account budget amounts.
Journal Entry — Configure journal entry approvals, interfund entries, and journal code preferences.
Transaction — Configure posting, journal code, and reversing transaction preferences.
Chart Organizer — Configure the chart organizer template ID and advanced preferences.
Grant — Set grant ID generation, duplicate checking, and how users reference grants.
Set whether grant IDs are generated automatically and choose the starting number.
Choose whether users can enter grant IDs manually. Restricting manual entry helps prevent duplicate IDs.
Choose how users reference grants and whether Financial Edge NXT checks for duplicate grants.
Disbursements — Set the accounts used to reconcile disbursed gifts with deposits.
Note: Deposit Connect is in Limited Availability (LA) and is releasing in waves. During LA, Blackbaud reviews participant feedback to prepare for general availability.
Deposit Connect™ connects Raiser's Edge NXT, Blackbaud Merchant Services (now part of Blackbaud Integrated Payments), and Financial Edge NXT to reduce manual reconciliation between disbursed gifts and deposits in the general ledger.
Before you post gifts in Raiser's Edge NXT, specify the clearing, fee, and bank accounts for the Deposit Connect workflow.
After you post gifts in Raiser's Edge NXT, Financial Edge NXT displays details from Blackbaud Merchant Services, including gift amounts, fees, record IDs, and the disbursement report. Use these details to create a deposit and reconcile disbursed payments with their gift records.
Warning: The automated workflow includes only gifts disbursed through Blackbaud Merchant Services.
To set up disbursement accounts, select Edit, choose the accounts, and save.
Clearing account holds non-disbursed transactions until gifts are disbursed and the deposit is created. If needed, add accounts and account codes.
Fee account tracks transaction fees so net and gross amounts are accounted for.
Bank account receives disbursed funds.
Tip: To make a bank account available, link it to a cash receipts subledger. From Treasury, select bank accounts and the record, then select Edit for bank details. Under Subledger settings, select Cash receipts, specify a fund and GL cash account, select Allow deposits, and save.
Tip: For end-to-end setup instructions, follow the Deposit Connect Tutorial.