Record a Handwritten Manual Check

Record a check you write by hand to mark the invoices it pays as Paid and create the payment record. You can record a check for one invoice or for multiple open invoices from the same vendor.

Choose where to start:

• From Payables, Invoices: Pay one invoice. You can pay the full amount or part of the invoice.

• From Treasury, Bank accounts: Pay multiple open invoices for one vendor with a single check. Each invoice is paid in full.

Record a manual check for one invoice

From Payables, Invoices, record a handwritten check to pay one invoice in full or in part.

1. You can record a handwritten check from two locations:

   • From the list of invoices under Standard, select Record manual check from the menu for an invoice.

   • From an invoice record, select Record manual check.

2. Select the bank account to use.

3. Enter the amount to pay. To partially pay the invoice, enter less than the full amount.

   Tip: From the list of invoices, you can filter and view using the Partially paid status.

4. Enter the check number, check date, and post status.

5. If the check has cleared the bank, select Cleared and enter the cleared date. Otherwise, you can update these details after the check clears.

6. Select Save. The invoice is automatically marked Paid and the associated payment record is created.

Record a manual check for multiple invoices

From Treasury, Bank accounts, record a single manual check to pay multiple open invoices for once vendor. The check amount calculates automatically from the invoices you select.

1. From Treasury, select Bank accounts, and then open the bank account to pay from.

2. Select Process payments.

3. Select Manual check, and then select Process payments.

4. Select the vendor, and then enter the check number, check date, post status, and post date.

   Enter a check number that you haven't used for another payment.

5. If the check has cleared the bank, select Cleared and enter the cleared date. Otherwise, you can update these details after the check clears.

6. Select Next.

7. Select the invoices to pay with this check. The check amount and number of selected invoices update as you make selections. To select all listed invoices, select the box in the column header row.

   For an invoice with discounts, Payment amount shows the discounted balance when the check date is on or before the discount expiration date. Otherwise, it shows the full invoice balance. If a credit memo is applied to an invoice, Payment amount reflects the remaining balance.

   Tip: By default, the list shows invoices due on or before today. To see additional invoices, select Filter and change the options, such as Invoice due date. To find a specific invoice, use Find in this list.

8. Select Record check. A notification confirms the check was recorded and shows how many invoices it paid. The invoices are marked Paid and linked to the check, and one payment record is created.

The list includes only open invoices for the vendor. Paid invoices don't appear. Invoices set to always create a separate payment also don't appear. To pay these invoices manually, record a separate manual check for each invoice from Payables, Invoices.

Note: If you void the check, all invoices it paid reopen. For more information, see Void Payments.