Print Multiple One-Time Checks

A one-time check is a direct disbursement to an organization or individual who is not a vendor in your system. One-time check payments are used for people whom you will not make payments to again, or very rarely.

From Treasury, Bank accounts, select your bank account record then Process payments to add multiple one-time checks at the same time.

Note: When you process one‐time checks, it is important to add descriptive information about the payee and the reason for the payment because one‐time checks do not have associated invoices.

Under Add multiple one-time checks, select Add or edit on the one-time check row to change check details for Payment information, Payee information, and Distributions.

To print multiple one-time checks at the same time, go to Treasury, Bank accounts, and select Process payments on the bank account record. Under Select a payment method, select Multiple one-time checks and add details for each check:

1. Enter the Payment date and Amount. The current date appears automatically in the Payment date field, but you can enter a different date.

2. Enter a One-time check number and Description.

3. Select the Post status and Post date.

4. If the check has cleared the bank, select Cleared and enter the date if it cleared. If it has not yet cleared, you can do this later.

5. Enter the Payee name, Phone number and email address.

6. Enter the payee address and Tax ID number (EIN).

7. Under Distributions, specify debit accounts, classifications using grants or transaction codes, and custom fields for reporting purposes. You can also select to distribute the information evenly or by percent. For more details, see Payment Distributions and Distributions.

8. Select Save to return to the Add multiple one-time checks screen.

Print checks

  1. Select the checks to be printed and Print settings to review check information for accuracy. For more details, see Format Check Settings.

  2. Select Print check.

  3. Select Delete to delete a one-time check.