Multiple One-time Checks

A one-time check is a direct disbursement to an organization or individual who is not a vendor in your system. One-time check payments are used for people who will likely not make payments to you again (or rarely). This helps limit the number of saved records to track since you don't have to create a vendor record or an invoice for the payment.

For convenience, you can print multiple one-time checks at the same time.

Tip: Since one-time checks aren't associated with invoices, it's important to add descriptive details about the payee and the reason for the payment.

1. From Treasury, Bank accounts , you can add and print multiple one-time checks in the following ways:

   • From the list of bank accounts, select Process payments from a bank account's menu. Then select Multiple one-time checks.

   • From a bank account record, select Process payments on the action bar. Then select Multiple one-time checks.

   • From a bank account record, under Pay invoices, select Process payments. Then select Multiple one-time checks.

2. Select Process payments.

3. Select Add.

4. Enter the payment, date, amount, and post details.

   If the check has cleared the bank, select Cleared and enter the date that it cleared. If it hasn't, select this later when the check clears.

5. Enter payee details, including name and address.

6. Specify distribution details. Select debit and credit accounts, then choose projects, classes, grants, and transaction codes for the distribution.

   Determine if you want to apply an account distribution set. With sets, you split an amount you've assigned to an account over several projects and transaction codes.

   Tip: To save time entering distributions, select More, Apply account distribution set. Distribution sets default the information you need in the line instead of selecting data in each column. If you split the distribution, select the icon in the Split column and then select More, Apply project distribution set to also save time entering splits.

   Add custom fields as necessary.

7. Select Save or Save and new to continue adding more.

8. Select the checks you want to print.

9. Select Print settings at the bottom of the page and review how to format check settings.

10. Select Print checks.

    The checks generates in the background so you can continue working without interruption and then print it.

    Tip: For a more streamlined way to generate and print checks, review how to process payments manually.