One-Time Check

A one-time check is a direct disbursement to an organization or individual who is not a vendor in your system. One-time check payments are used for people who will likely not make payments to you again (or rarely). This helps limit the number of saved records to track since you don't have to create a vendor record or an invoice for the payment.

Tip: Since one-time checks aren't associated with invoices, it's important to add descriptive details about the payee and the reason for the payment.

1. From Treasury, Bank accounts , you can add and print one-time checks in the following ways:

   • From the list of bank accounts, select Process payments from a bank account's menu. Then select One-time check.

   • From a bank account record, select Process payments on the action bar. Then select One-time check.

   • From a bank account record, under Pay invoices, select Process payments. Then select One-time check.

2. Select Process payments.

3. Under Payment information, enter the payment, date, amount, and post details.

   If the check has cleared the bank, select Cleared and enter the date that it cleared. If it hasn't, select this later when the check clears.

4. Select Next.

5. Under Payee information, enter payee details, including name and address.

6. Select Next.

7. Under Distribution, select debit and credit accounts, then specify projects, classes, grants, and transaction codes for the distribution.

   Determine if you want to apply an account distribution set. With sets, you split an amount you've assigned to an account over several projects and transaction codes.

   Tip: To save time entering distributions, select More, Apply account distribution set. Distribution sets default the information you need in the line instead of selecting data in each column. If you split the distribution, select the icon in the Split column and then select More, Apply project distribution set to also save time entering splits.

   Add custom fields as necessary.

8. Select Next.

9. Under Print check, verify all details are correct.

10. Select Edit print settings at the bottom of the page and review how to format check settings.

11. Select Print check.

    The check generates in the background so you can continue working without interruption and then print it.

    Tip: For a more streamlined way to generate and print checks, review how to process payments manually.