One-Time Check

A one-time check is a direct disbursement to an organization or individual who is not a vendor in your system. One-time check payments are used for people whom you will not make payments to again, or very rarely. This helps to limit the number of records saved in your system, as you do not have to create a vendor record or an invoice for the payment.

Warning: You currently cannot void one-time checks in web view.

Note: One-time checks are not associated with an invoice.

To create one-time checks, select Process payments from the bank account record. When you select One-time check as your payment method, you add the check information on the following tabs:

  1. Enter the payment date and amount. The current date appears automatically in the Payment date field, but you can enter a different date.

  2. Enter a check number and description.

  3. Select the post status and date.

  4. If the check has cleared the bank, mark Cleared and enter the date the check cleared. If it has not yet cleared, you can mark this checkbox later when the check clears.

  5. Select Next.

  1. Enter the payee name, number and email address.

  2. Enter the payee address and Tax ID number (EIN).

  3. Select Next.

  1. Under Distributions, enter the debit and credit accounts for the one time check.

    Tip: To apply an account distribution set, select Apply account distribution set.

  2. Enter the dollar percent to be distributed in the Percent column.

  3. Next select the projects, classes, grants, and transaction codes for the distribution.

  4. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren’t in the same fund.

    Tip: You define interfund entry sets in the database view.

  5. Select Next.

  1. Review the check information for accuracy.

  2. Select Print check.