Post Subledgers

During the batch post process, transaction entries are added to your general ledger accounts and the account balances are updated accordingly. You can also validate and post batches for subledgers, such as Payables or Cash receipts, from General ledger, Post subledgers.

The Post parameters list displays all the parameters you have in the system. Use the context menu next to each parameter in the list for quick access to Edit, Validate, Post, and Delete tasks.

Under Post subledgers, select Post, and then select the subledgers and the post parameters to use. Available subledgers include:

  • Payables

  • Cash receipts

  • Receivables

  • Fixed assets

  • Cash management

When you post Cash management, choose Select bank accounts to filter the banks to include in the process. To post adjustments for specific bank accounts, include those accounts as well.

Note: You cannot reverse bank adjustments for Cash management. You also cannot reverse a bank transfer adjustment if either the “transfer out” transaction or the “transfer in” transaction has been posted.

To validate and post at the same time, select Post.

All valid transactions post to the general ledger, and appear in the Post Report. In the report, you can view the transactions that successfully post in a batch (you can also view these from the Journal entry batches list.) To track amounts spent or received for a specific time period, quickly reference the batch.

Tip: Invalid transactions do not post to the general ledger. These appear in the Batch Validation Report for you to refer to when adjusting them.

To validate (and post at a later time), select Validate.

All transactions, both valid and invalid, appear in the Batch Validation Report. When adjusting invalid transactions, you may find it helpful to reference a print out of this report.

  1. To add a post parameter from the Post subledgers page, select Add. The Add post parameter screen appears.

  2. Enter a name and description for the new post parameter file.

  3. Select whether or not others in your organization can run or edit this parameter file.

  4. Select the subledger you need for posting and the transactions to include based on the journal code.

    Note: For Payables, both checkboxes cannot be unmarked at once, and at least one of them must be marked in order to post.

  5. Under Filters, you can select a specific date or date range of posted transactions to include. If you select “<Specific range>”, you can specify a start date and an end date.

  6. Select Save.

You must have security rights to validate and post subledgers. For more information, see Role-based Security.