Product Record
Using product records saves time when adding line items on purchase orders, and improves consistency in your organization’s purchase orders.
Employees no longer need to re-enter product characteristics, including item description, ID number, and quantity, when creating a purchase order for routinely purchased items. They can simply select the products to order from previously created product records that have been reviewed for accuracy.
To edit a product record, select Edit on the action bar and make your changes. You can also add alerts, for more information see Alerts.
Product overview
The Overview tab displays the product summary, custom fields, and notes tiles.
Pricing schedule
On the Pricing Schedule tab of a product record, you can specify price changes to take effect on certain dates.
For example, if you have a price increase that starts January 1, you can create a pricing schedule that automatically increases the price for that product after the specified effective date. When a product is used on a purchase order, the price defined in the pricing schedule that is effective as of the purchase order’s transaction date defaults into the purchase order.
Distributions
When adding new product records, you should also establish default account distribution information for the product. You can designate the credit and debit accounts, the percent to distribute to each account, and whether to further classify the distributions using projects, classes, and transaction codes.
If you define default distributions on the product record, you will not have to enter those details every time you use the product.