Product Record
Product records help your organization create faster, more accurate purchase orders. By storing commonly used item details, they reduce manual entry and support consistent purchasing across teams.
When employees select a product record, key details such as item description, ID, quantity, and pricing automatically populate. This streamlines ordering for frequently purchased items and helps ensure each purchase order reflects approved, reliable information.
Manage product records
To update a product record, select Edit and make your changes.
Add alerts to highlight important product details or requirements. For more details, see Alerts.
Product overview
The Overview area provides a quick summary of the product and helps you stay informed at a glance. It includes:
Product summary details
Notes that capture additional context
Pricing Schedule
The Pricing Schedule lets you plan and manage price changes over time.
Use pricing schedules to ensure purchase orders always reflect the correct price based on the transaction date. For example, you can define a future price increase that automatically applies after its effective date. When a product is added to a purchase order, the applicable price is selected based on that schedule.
This helps you maintain accurate pricing without manual updates, prepare in advance for known price changes, and reduce pricing errors on purchase orders.
Distributions
Set up default distributions on product records to reduce repetitive accounting entry.
Define how costs are distributed across accounts, including:
Credit and debit accounts
Distribution percentages
Optional classifications such as projects, classes, and transaction codes
When you use a product on a purchase order, these defaults automatically apply. This ensures consistent financial reporting and reduces the need for manual adjustments.