Projects
Use projects to record transactions and report on activity for grants, endowments, scholarships, programs, special events, investments, or other similar entities. Project records provide an extra level of tracking for you to run detailed reports while ensuring you meet donor restrictions.
From General ledger, Projects, review existing projects or add new ones. Use the menu next to each project in the list to quickly view or edit the project.
Note: You can rename a project to any custom term your organization uses to identify projects. For example, you can rename the project as grant, sub-fund, or endowment, depending on your business needs. To rename a project, go to Settings, General ledger, Business rules, Project. For details, learn about project business rules.
Use columns to organize information visually, making it easier to find, compare, and analyze projects quickly.
To quickly locate a project, search or filter the list. To open, select the project ID or choose View from a project's menu.
Tip: If you don't know the exact ID or description, enter a partial name or number.
Tips for Working with Projects
On a project record, activity displays a summary of project details, including beginning and ending balances, revenue, expenses and net change. The full summary amount displays, regardless of the account security in place. When you view a period, all amounts that make up the summary number are displayed while the account ID and description are masked.
On a project record, budget details include actual and budgeted amounts for a specified time period. The full summary amount displays, regardless of the account security in place. When you view a category, all amounts that make up the summary number are displayed while the account ID and description are masked.
Tip: The Budget scenario filter shows only budgets that exist for the selected fiscal year on the selected project. If no budgets exist for the selected year and project, the full filter isn't available.
You must have appropriate security rights to delete a project.
You can't delete projects that have transaction activity or are in use by other records.
Keep project information up-to-date by reviewing and updating project details, contacts, and dates as project requirements or responsibilities change.
Add key stakeholders and team members as project contacts to maintain accurate records and improve collaboration.
Use balance sheet filters to quickly locate and analyze project-specific financials.
Review project balances regularly to monitor financial performance and identify potential issues early.
Apply fiscal year and fiscal period filters to compare balances across reporting periods and support financial reviews.
Use fund and balance type filters to focus on the information most relevant to your analysis.
Periodically verify project data to ensure reports, budgets, and financial records reflect current project activity.
Maintain clear project descriptions and documentation so project goals, scope, and purpose are easy to understand.
Use projects consistently to organize and track related financial activity, making reporting and oversight more efficient.
Review project contacts and financial information before audits, reviews, or reporting cycles to help ensure accuracy and completeness.