Depreciation Years

Use depreciation years to define periods for fixed asset transactions and depreciation tracking. A transaction's post date determines its depreciation year, and every transaction must fall within a defined year. To open the Depreciation years list, select Settings, Fixed assets. For an overview of related options, see fixed asset settings.

The list shows each depreciation year, its description, start and end dates, and number of periods. You can edit or delete years from the list.

Add Future Depreciation Years

  1. On the Depreciation years page, select Add future depreciation year(s) from the action bar.

  2. Enter a Depreciation year ID and Description.

  3. Enter the number of periods, up to 13, in Depreciation periods (max 13).

  4. Enter the number of future years to add, up to 99, in Years to add (max 99).

  5. Set the Start date and End date for each period. Start dates are filled in automatically for future years and can't be changed.

    Tip: To reuse period dates, select Copy from and choose a depreciation year. To fill periods based on the previous depreciation year, select Auto-Complete.

  6. Select Save.

Add Past Depreciation Years

  1. On the Depreciation years page, select Add past depreciation year(s) from the action bar.

  2. Enter a Depreciation year ID and Description.

  3. Enter the number of periods, up to 13, in Depreciation periods (max 13).

  4. Enter the number of past years to add, up to 99, in Years to add (max 99).

  5. Set each period's Start date and End date. Dates are filled in automatically for past years. You can change start dates, but not end dates.

    Tip: To reuse period dates, select Copy from and choose a depreciation year. To fill periods based on the previous depreciation year, select Auto-Complete.

  6. Select Save.

Copy a Depreciation Year

To reuse periods from an existing year, select Copy into future year(s) or Copy into past year(s) from the menu next to that year.

Edit a Depreciation Year

From the Depreciation years list, select Edit from the menu next to the year. You can update its ID and description. You can also change the end date if the year has no transactions, or change the number of periods for the most recent year.

Delete a Depreciation Year

From the Depreciation years list, select Delete from the menu next to the year. Delete years in sequence, starting with the most recent year.

Note: You can't delete a depreciation year that has transactions.

How Depreciation Years Work

You can divide a depreciation year into up to 13 periods to track depreciation. A transaction's post date determines which depreciation year contains the entry, so define a depreciation year for each transaction period. Future years let you create depreciation transactions for upcoming periods. Past years let you enter historical information for reports that compare years.