Manage All Fiscal Years

Use Fiscal years to add and edit fiscal years, define period dates, and manage reporting periods. From Settings, select General ledger, then select Fiscal years.

Note: Before you add your first fiscal year, check whether you need to add previous years. You can add as many fiscal years as needed, starting with the oldest year. Create earlier years before later years.

Tip: To close fiscal years, follow the Closing Fiscal Years Tutorial.

Add a Fiscal Year

To add a fiscal year and define its periods:

  1. Under Manage all fiscal years, select Add.

  2. Enter a unique ID and description.

  3. Select the number of periods for the fiscal year.

  4. To copy periods from an existing fiscal year, select Copy from.

  5. Select the fiscal year to copy.

  6. To complete periods based on the previous fiscal year, select Auto-Complete.

  7. Enter the dates in Start date and End date for your fiscal periods.

  8. For each period you want to close, select Closed.

  9. After you enter the fiscal year details, select Save.

Copy a Fiscal Year

To copy periods into a new fiscal year, under Manage all fiscal years, select Copy into new in the row for the fiscal year you want to copy. You can also select Copy from while adding a fiscal year.

Optimize a Fiscal Year

After users finish adding transactions to a fiscal year, select Optimize under Manage all fiscal years. Optimizing summarizes transaction data to improve report processing speed.

Unoptimize a Fiscal Year

To unoptimize a fiscal year:

  1. Under Manage all fiscal years, select Edit in the row for the fiscal year.

  2. Clear Closed for a period.

  3. Select Save to start the unoptimization process.

Edit a Fiscal Year

Choose the route for the fiscal year you want to edit:

  • To edit the current fiscal year, from Current Periods, select Edit this fiscal year.

  • To edit the previous fiscal year, from Current fiscal periods, select Edit previous fiscal year.

  • To edit another fiscal year, from Fiscal years, select Edit in the row for the fiscal year.

Note: You need permission to open or close a fiscal year. Without permission, each period's status is locked.

Delete a Fiscal Year

Under Manage all fiscal years, select Delete in the row for the fiscal year. When prompted, select Delete again.

Note: You can delete only the most recent, open fiscal year with no activity.