Manage All Fiscal Years

From Settings, General ledger, Fiscal years, you can add and edit fiscal year details, such as descriptions, number of periods, and start and end dates.

Note: Prior to adding your first fiscal year, consider previous years. You can add unlimited fiscal years as long as you add the older years first. For example, you can't add fiscal year 2025 and later add 2024.

Tip: For details about closing fiscal years, see Closing Fiscal Years Tutorial.

  1. Under Manage all fiscal years, select Add.

  2. Enter a unique ID and description, and select the number of periods for the fiscal year.

  3. To copy periods from an existing fiscal year, select Copy from, then select a fiscal year to copy.

  4. To automatically complete the periods based on the previous fiscal year, select Auto-Complete.

  5. In the Start date and End date fields, enter the beginning and ending dates of your fiscal periods.

  6. Select Closed for any fiscal periods you want to close.

  7. After you enter details for the new fiscal year, select Save.

When you add a new fiscal year, you can copy periods from an existing fiscal year and apply them to your new fiscal year. To do this, under Manage all fiscal years, select Copy into new from the row's menu or select Copy from when adding a new fiscal year.

Optimizing a fiscal year summarizes transaction data to improve report processing speed. Optimize fiscal years when transactions are no longer being added. To do this, under Manage all fiscal years, select Optimize.

If you don't want to optimize a fiscal year, under Manage all fiscal years, select Edit from the row's menu and clear the Closed checkbox for a period. When you select Save, the unoptimize process begins.

You can edit a fiscal year in several ways:

  • From Current fiscal periods, select Edit this fiscal year to adjust the current fiscal year.

  • From Current fiscal periods, select Edit previous fiscal year to edit the previous fiscal year.

    Tip: For more details about periods, see Current Periods.

  • From Fiscal years, select Edit from the row's menu to edit other fiscal years.

Note: You must have permissions to open or close a fiscal year. If you don't have them, the status is locked for each period.

Under Manage all fiscal years, select Delete from the row's menu. When prompted, select Delete again.

Note: You can only delete the most recent, open fiscal year with no activity.