Subledger Settings

In Treasury, when you add or edit a bank account, select the subledgers that use the account. When you select a subledger, settings appear so you can define additional details such as default cash accounts, transaction types, and deposit and refund info.

Note: Each subledger can have a different GL cash account.

  1. When adding or editing a bank account, under Subledger settings, select Payables.

  2. Under Track in, select whether the cash account uses one fund or multiple funds.

  3. Under GL cash account, enter the general ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Under Transaction types, the payment transactions types you can use in Payables display. Specify the numbering for the payment transactions by selecting the number to begin the series of transactions. Once you select a starting number for one transaction type, you can base the starting numbers for subsequent transaction types on that number, and therefore not have to define a starting number. You can also enter a maximum amount for each transaction type. The following information is required:

    • Computer check

    • Electronic funds transfer

    • Manual check

    • One-time check

    • Bank draft

  1. When adding or editing a bank account, under Subledger settings, select Receivables.

  2. Under Track in, select whether the cash account uses one fund or multiple funds.

  3. Under GL cash account, enter the general ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Specify whether the account allows accounts receivable deposits and refund checks.

  1. When adding or editing a bank account, under Subledger settings, select Cash receipts.

  2. Under Track in, select whether the cash account uses one fund or multiple funds.

  3. Under GL cash account, enter the general ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. If the account allows deposits, select Allow deposits.

  1. When adding or editing a bank account, under Subledger settings, select Cash management.

  2. Under Track in, select whether the cash account uses one fund or multiple funds.

  3. Under GL cash account, enter the general ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Under Transaction types, select the adjustment start number and maximum amount.