Subledger Settings

When you add or edit a bank account, you select which subledgers use the account. When you select a subledger, additional options appear so that you can define additional information such as default cash accounts, transaction types, and deposit and refund information.

Note: Each subledger can have a different GL cash account.

  1. When adding or editing a bank account, under Subledger settings, select Payables.

  2. In the Track in field, select whether the cash account will use one fund or multiple funds.

  3. In the GLcash account field, enter the General ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Under Transaction types, the types of payment transactions you can use in Payables are listed. Specify the numbering for the payment transactions by selecting the number to begin the series of transactions. Once you select a starting number for one transaction type, you can base the starting numbers for subsequent transaction types on that number, and therefore not have to define a starting number. You can also enter a maximum amount for each transaction type. The following information is required:

    • Computer check

    • Electronic funds transfer

    • Manual check

    • One-time check

    • Bank draft

  1. When adding or editing a bank account, under Subledger settings, select Receivables.

  2. In the Track in field, select whether the cash account will use one fund or multiple funds.

  3. In the GLcash account field, enter the General ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Specify whether the account allows accounts receivable deposits and refund checks.

  1. When adding or editing a bank account, under Subledger settings, select Cash receipts.

  2. In the Track in field, select whether the cash account will use one fund or multiple funds.

  3. In the GLcash account field, enter the General ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Specify whether the account allows cash receipt deposits.

  1. When adding or editing a bank account, under Subledger settings, select Cash management.

  2. In the Track in field, select whether the cash account will use one fund or multiple funds.

  3. In the  GL cash account field, enter the General ledger cash account number. A cash account must be an existing account, regardless of whether it is tracked in one fund or multiple funds.

    Note: To make bank reconciliation easier, we recommend you assign the same cash account code to all programs that will use the bank account, and that you assign each cash account code to only one bank account.

  4. Under Transaction types, select the adjustment start number and maximum amount. You can also select "Not used."