Vendor Default Distributions

Vendor default distributions help you speed up invoice and credit memo entry while improving consistency and accuracy in your general ledger. By defining how amounts typically post for a vendor, you reduce manual entry, minimize distribution errors, and ensure transactions align with your accounting structure.

When you set up default distributions, you can automatically apply predefined debit accounts, percentages, projects, grants, and transaction codes to new transactions.

How Vendor Default Distributions Work

You define default debit account distributions on the vendor record. Each distribution includes:

  • A debit account

  • A percentage of the total amount

  • Optional project, grant, and transaction code classifications

After you save the vendor, you can load these defaults directly onto invoices and credit memos. This approach supports faster data entry, consistent coding, and more reliable reporting.

Add Vendor Default Distributions

You add default distributions when you create a vendor or update an existing vendor.

  1. Open the vendor record and go to Default distributions.

  2. Select a debit account and enter a percentage for the distribution.

  3. Select the details to apply to the distribution, such as Project, Class, and Grant Code.

  4. To apply an account distribution set, make a selection and select Apply.

    Account distribution sets split an assigned amount across multiple projects and transaction codes.

  5. Select Save to add the distribution.

Tip: To reduce manual entry, select More, then Apply account distribution set. Distribution sets prefill the required fields in the distribution line. If you split a distribution, select the icon in the Split column, then select More, Apply project distribution set to quickly apply predefined splits.

Edit or Delete Vendor Default Distributions

You can maintain vendor distributions directly from the vendor record.

To edit a distribution, open the vendor record. In the distributions grid, select the account number to expand the row. Update the distribution details as needed.

To delete a distribution, open the vendor record. Select the distribution row. Select Delete.

To remove every distribution for the vendor, select Delete all.