Parent Instruction Letters

School staff can create Parent Instruction Letters that outline how families submit their application for Financial aid. These letters can include information about submitting documents, how to access the application, and any other pertinent information about applying that parents might need to know. From Awards, select Letter Templates, then select Parent Instruction Letter Templates. Parent Instruction Letters cannot be sent in a mail merge, they can be printed or downloaded as a PDF to provide families a hard copy or via third party email.

Upload a logo for use on templates. Supported file types include ,png and .jpeg.

  1. Select Upload School Logo.

  2. Select Browse Image. Then select a file from your local computer.

  3. Select Save.

    Tip: To delete the logo, select Delete school logo and then Yes, delete it! to confirm the deletion.

  1. Select Create New Parent Instruction Letter Template.

  2. Enter Template name and Subject that clearly describe the letter's purpose and use.

  3. Enter the content of the letter.

    • To add a merge field, select a field name from the left column. Selecting the merge field will add it into the letter template at the cursor's location.

    • Format the letter with headings (H1, H2, H3), text effects (bold, italics, underline), and lists (ordered/numbered, unordered/bulleted).

    • To start over, select Clear.

      Tip: Clear does not clear out the template entirely. It simply brings back the default template settings.

  4. Select Save.

Update an existing template for use with future letters.

  1. Select Available Parent Instruction Letter Templates and choose a template.

  2. Select Edit and enter your changes.

  3. Then select Save.

Remove a template that has never been used.

  1. Select Available Parent Instruction Letter Templates and choose a template.

  2. Select Delete and confirm the change.

Once your Parent Instruction Letter is created, you can print or download it to give to families.

  1. Select Available Parent Instruction Letter Templates and choose a template.

  2. Select Run Letters to open the letter preview.

  3. Select the Print or Download icon.

  4. Select Send or Cancel to close the preview.