Add Applicants to Distribution Lists

Warning: Applicants may be listed in the Available Applicants tab more than once if they have applied to more than one program or represent more than one organization.

  1. Navigate to the Program Setup > Invitations area.

  2. From the Distribution Lists tab, find the list to be modified.

  3. Select the ellipsis icon next to the item and then Update distribution list.

  4. On the Manage Distribution List page, add recipients to the list using any of the methods outlined below.

    1. Select the Manage distribution list button.

    2. Select the Add applicant option.

    3. Enter the recipient's email address.

      Note: If a user will log in to the Applicant Portal via SSO and has not applied before, the email entered is case-sensitive. This does not apply to basic login or an Applicant that applied previously.

    4. Provide the Applicant's first and last name.

    5. Specify if the individual is an employee of the organization.

    6. Select Add to add them to the distribution list.

    Tip: The results in the Available Applicants table can be narrowed by searching for an organization, specifying a program, or applying any available filters.

    1. Select the Available Applicants tab.

    2. Select the checkbox next to any users to be added.

    3. Select the Include in distribution list option from the toolbar.

    1. Select the Available Applicants tab.

    2. Either leave the table as-is or narrow the users shown by applying a filter, specifying a program, or searching for an organization.

    3. Select the Manage distribution list button.

    4. Select the Add available applicants option.

    5. Confirm the action to add them to the distribution list.

      Note: If filters have been applied to the Available Applicants table, then only the results shown will be added.

Once finished, all recipients that were added will appear in the Distribution List tab.