Documents Accepted for Role Verification and Proof of Identity

You must provide specific documentation when registering as a Nonprofit Administrator to verify you're part of an organization and your role entitles you to access Blackbaud Verified Network on that organization's behalf.

Documentation requirements

All documentation submitted in your Administrator Request application must meet the following requirements:

  • Documents cannot be accepted in editable formats such as Microsoft Word or Excel. They must be submitted in PDF format.

    Note: For reference, view the accepted document types in Accepted role verification documents.

  • Documents must show your name and the organization's name. We cannot accept documentation that does not include both details.

  • Documents must show your role, position, and/or department within the organization.

  • Business cards are not accepted.

Warning: In order to be approved as an Administrator, your role verification documentation must show that you're in a financial role, on the management team, or an office leadership team member. If not, you may be added as a Manager with limited permissions instead.

Tip: We highly recommend registering with your charity email address. This helps us further confirm your identity. Your email is set when creating your Blackbaud Verified Network account.

Accepted role verification documents

When you register to manage your nonprofit in the Blackbaud Verified Network, submit at least one document that shows your role with the organization. The documents accepted are listed below.

  • Nonprofit Letter - A letter written and signed by your employer and one other authorized person. The letter must be on official letterhead. Volunteers or small nonprofits can use the Sample Role Verification Letter as a template.

  • Offer Letter - A letter you received before you started your job.

  • Copy of Form 990 - The form must list you as part of the organization.

  • Screenshot of the staff list - A screenshot from the organization’s website that shows your name.

  • Notice of Exemption (Germany-only) - A certificate issued by your local tax office that confirms your organization is recognized as charitable. This only applies to organizations based in Germany.

Tip: For organizations outside the United States, provide documents translated into English.

Frequently asked questions (FAQs)

You only need to submit one document to verify your role. Review the list of documents we accept for your country in Accepted role verification documents.

 

You'll be prompted to submit this documentation when registering as a Nonprofit Administrator. This is the final step in the application process before submitting your request. As shown in the example below, select the file upload box in the Role Verification field in the Verify Your Identity (Role with Nonprofit) step to select your document.

Example of the Role Verification upload field in an Administrator Request application.

Tip: For more information about the registration process, view the Registration Guide that best fits your organization.

 

As noted in the Registration Guides, our team typically reviews registration requests within 24 business hours after you've submitted your documentation. You'll receive an automated email once your request has been approved.

 

If you don't have a Nonprofit Letter or are in a volunteer position, you can use our Sample Role Verification Letter. Complete this document and upload it in the Role Verification section of your registration application.