Constituent Address Update Batch

The table below explains the fields included in the Constituent Address Update Batch type. You can use this batch type to create a template to update multiple constituent address records. When a field is not required, you can leave it blank as necessary. For more information about the constituent data entry fields, see the Prospect Wealth & Management Guide.

Note: The other tables in this document describe batch templates. ResearchPoint includes default batch templates that are based on corresponding batch types. With the Constituent Address Update Batch type there is no default template. But you can create a batch template based on the Constituent Address Update Batch type.

Fields marked “Always” are always required. Fields marked “Never” are never required. Fields marked “Conditionally” are required in some situations, such as when another field is selected. Some fields are only accessible when another field is selected or when another field has a specific value. Some fields are display-only when other fields are selected. Fields marked “Unavailable” are not accessible under some or all conditions. This information is in the “Required” column of the table below. Fields that are included in an unmodified Constituent Address Update Batch type are marked “Initially included.”

Field	Description	Required?	Allowed values
Address ADDRESSBLOCK	Enter the street address or post office box for the constituent’s address.	Never Initially included	Text (150 characters)
Address type ADDRESSTYPECODEID	Enter the type of address to add for the constituent, such as “Home” or “Business.”	Never Initially included	Address types defined in the system
CART CART	Enter the Carrier Route (CART) for the address. CART refers to the addresses served by the postal carrier and the route used to deliver the mail. The CART can include the city, rural, and highway contract routes. To ease the delivery of mail and receive a postal discount, you can add CART information to addresses in your mailings. If you validate the address in the program, the CART received from the address validation service automatically appears.	Never	Text (10 characters)
City CITY	Enter the city for the constituent’s address.	Never Initially included	Text (50 characters)
Congressional district CONGRESSIONALDISTRICTCODEID	Select the congressional district for the address. If you validate the address in the program, the district received from the address validation service automatically appears.	Never	Congressional districts defined in the system
Constituent address ADDRESSID	To update an address record, search for and select an address.	Always Initially included	Addresses defined in the system
Country COUNTRYID	Enter the country for the constituent’s address, such as “United States.”	Always required Initially included	Countries defined in the system
County COUNTYCODEID	Select the county for the constituent address. If you validate the address in the program, the county received from the address validation service automatically appears.	Never	Counties defined in the system
Do not mail reason DONOTMAILREASONCODEID	If you select Do not send mail to this address, select why the individual requests to not receive mail at the address.	Never Do not send mail to this address: selected	Do not mail reasons defined in the system
Do not send mail to this address DONOTMAIL	If the individual requests that you not send mail to the address, select this checkbox.	Never	Selected or not selected
DPC DPC	Enter the Delivery Point Code (DPC) for the address. DPC is a POSTNET barcode that contains a ZIP+4 barcode plus two additional digits (or 10 additional bars) to designate a specific delivery point. The barcode consists of 62 bars total, with beginning and ending frame bars and five bars each for the nine digits of the ZIP+4, the last two digits of the primary street address or post office box, and a correction digit. If you receive a three-digit DPC from your vendor, enter only the first two digits. The first two digits of the DPC are the last two digits of the street address number. If you validate the address in the program, the DPC received from the address validation service automatically appears.	Never	Text (8 characters)
End date ENDDATE	For a seasonal address, select the end date for the time period when the constituent uses the address. The format for this field is mm/dd.	Conditionally When a start date is entered	Month and day
Information source INFOSOURCECODEID	When you add or make changes to an address, you can select a source for the information. For example, if the spouse of a constituent lets you know about a change of address, you can make the changes and select “Family Member” for the information source.	Never	Information sources defined in the system
Local precinct LOCALPRECINCTCODEID	Select the local precinct for the address. If you validate the address in the program, the precinct received from the address validation service automatically appears.	Never	Local precincts defined in the system
LOT LOT	Enter the Line of Travel (LOT) for the address. LOT is the direction the mail carrier takes along a CART. LOT information is required for standard mailings to receive the Basic Enhanced Carrier Route rate. If you validate the address in the program, the LOT received from the address validation service automatically appears.	Never	Text (5 characters)
Omit from validation OMITFROMVALIDATION	With Data Tune-Up, you can run an address validation process to verify addresses entered in the database exist. When you run the address validation process, the program automatically updates missing or incomplete address information, standardizes street addresses, and updates the Coding Accuracy Support System (CASS) certified information. To exclude the address entered when your organization runs the address validation process, select this checkbox.	Never	Selected or not selected
Region REGIONCODEID	Select the region for the address, such as “North” or “Southeast.”	Never	Regions defined in the system
Set as primary address ISPRIMARY	To designate the address as the constituent’s main address for communications, select this checkbox. If you define other addresses, you must select one address as the primary address. You can enter only one primary address for a constituent. Under Addresses on the Contact tab, the primary address appears first.	Never You can only select this for one of the constituent’s addresses.	Selected or not selected
Start date STARTDATE	For a seasonal address, select the start date for the time period when the constituent uses the address. The format for this field is mm/dd	Conditionally When an end date is entered	Month and day
State STATEID	Enter the state for the constituent’s address.	Never Initially included	State defined in the system
State House district STATEHOUSEDISTRICTCODEID	Select the state House district for the address. If you validate the address in the program, the district received from the address validation service automatically appears.	Never	State House districts defined in the system
State Senate district STATESENATEDISTRICTCODEID	Select the state Senate district for the address. If you validate the address in the program, the district received from the address validation service automatically appears.	Never	State Senate districts defined in the system
Update matching addresses in household UPDATEMATCHINGHOUSEHOLDADDRESSES	When the constituent is a member of a household with additional members, this checkbox is enabled. To copy the address to the household and its members, select this checkbox.	Never Constituent is not a member of a household: unavailable Initially included	Selected or not selected
Update spouse address UPDATEMATCHINGSPOUSEADDRESSES	To update the address for the constituent’s spouse, select this checkbox.	Never	Selected or not selected
ZIP POSTCODE	Enter the Zip code for the constituent’s address.	Never Initially included	Text (12 characters)