Gift Posting

Tip: Don't see this yet? No need to worry. Expect its wider release in a future update.

Posting to the general ledger involves searching for and identifying transactions that fit specific criteria, such as transaction type or transaction date range, and sending the batch to Blackbaud Financial Edge NXT, where the journal batch entry is then approved and posted.

From Gifts, select Generate post and choose gifts for posting based on your settings. You'll review all gifts and exceptions before posting.

From Gifts, Post gifts, you can view the following gift-posting information:

  • Batch name — The name you assign a batch when you generate a post.

  • Post status — Indicates whether a gift batch has posted to General Ledger.

    • Not posted — The default status when you add a new gift batch.

    • Processing — The status as gifts are added to the batch asynchronously, until the posting is complete.

    • Posted — The post status on included gifts automatically changes to Posted when you run Post to General Ledger.

    • Posted with exceptions — Indicates there are gifts in the batch that didn't post.

    • Rejected — A rejected batch prevents incomplete transactions from being recorded in the General Ledger, ensuring accuracy. You can identify and fix issues in the batch before posting again.

  • Post date — The date/accounting period the gift posts to the specified account or project. Regardless of the day the actual posting process is completed, the gift will show in the account or project's activity on the date specified. The default is the date the gift is entered, but you can manually change it. Changing the post date allows you to post gifts to a different accounting period.

  • Total debit amount

  • Total credit amount

  • Financial Edge batch ID — If you use Financial Edge NXT and the database is connected, the Batch ID is a unique identifier used to track and identify data batches. Otherwise, Batch ID won't be visible.

Note: You can only post one batch at a time.

  1. From Gifts, Post gifts, select Generate post.

  2. Under General, enter a name and configure batch settings.

    1. Specify which records to include (All records, Query of records, Adjustments and reversals only).

    2. Select a date range to limit the results as needed.

    3. Select the options for your post (Summary, Detail, Summary Cash).

    4. Define the Journal reference and Journal code to create an open journal entry batch in General Ledger once the batch is posted.

    5. Select whether to use Anonymous gift format.

  3. Under Filters, select Funds to filter which funds to include in your post.

  4. Select Generate.

    Note: You can't edit gifts while they're in the posting process.

  5. When the posting file is ready, review the gift batch details to ensure their accuracy.

    • If your gift batch details are inaccurate, select Reject to return all the included gifts back to their unposted state.

    • If the details are correct, select Post to process your gift posting.

Note: Gift batch details expire 29 days after posting. Once the data is removed, you can run a new query to find posted gifts.

You can reverse previously posted gifts, such as when gifts need to be returned or adjusted due to errors or changes. This ensures that the financial records reflect accurate gift statuses and balances, maintaining transparency and accountability in financial reporting.