Event Details

On an event's record, under Details, you can view information about the event including its venue, how much you plan to raise, and how many people the venue allows.

Under Lookup ID, you can manage the custom identifier for the event’s record in the database. Use this to ensure you have the correct event, such as when you host multiple events with similar names.

In addition to the custom identifier your organization adds, every event includes a system identifier — sometimes known as the primary key.

Note: In the database view, you can add a lookup ID in the ID field on the General tab of an event’s record.

Under Category, you can select the type of event, such as golf tournament or annual fundraiser. To manage your event categories, see Events Settings.

Note: You can manage your organization’s event categories from Events, Event Settings or from Control Panel, Tables. For more information, see Events Settings and Tables.

Note: Event types in database view are known as event categories in web view. The predefined event categories in database view — sporting event, dinner, class, and other — don't appear in web view unless you add them.

Under Group, you can select how your organization groups this event, such as alumni events or training sessions.

Note: You can manage your organization’s event groups from Control Panel, Tables. For more information, see Tables.

Under Event goal, you can manage how much you plan to raise from the event.

Under Capacity, you can manage how many people your venue allows.

Under Location, you can add the address where you’re hosting the event and view a map — powered by Microsoft Bing — of the location.

Under Details, you can also manage the information about the event.

  1. From the event's record, under Details select Edit, Event details.

  2. Under ID, change the identification number of the event’s record in the database as necessary.

  3. Under Category, choose the type of event, such as golf tournament or annual fundraiser.

    Note: You set event categories in web view under Events, Events settings. In database view, you can configure categories as event types in Event type category in Tablesunder Configuration.

  4. Under Group, choose how your how your organization groups the event, such as alumni events or training sessions.

  5. To change how many people your venue allows, update the number under Capacity.

    Note: In database view, you can manage the event's location on the General tab of its record.

  6. Under Event goal, change how much you plan to raise from the event.

    Note: In a future release, you'll also be able to update where the event takes place.

  7. Select Save.

    Tip: Additional event details are available in other areas of event records. For example, to edit the email confirmation for a registration form, open the form under Online registration forms and select Confirmations in the form designer.

Tip: In the database view, you can manage the event’s details on the General tab of the event’s record.

  1. From the event’s record, under Details select Edit, Location.

  2. Under Location, enter a name for the venue.

  3. Your organization’s country populates by default under Country.

  4. Under Address, search for and select the address.

  5. To save a phone number for the venue or coordinator, enter it under Phone.

  6. To save a contact name for the venue, enter it under Contact.

  7. To save a short comment about the venue, enter it under Notes.

  8. Select Save.