School Finance Information

Note: Only users with the school finance user role can add and edit bank information for you school

1. From the Settings menu, select Manage Accounts.

2. Select Add New User.

3. Fill in the required user information and select School Finance User as the role.

4. Select Save Changes when finished.

Bank account information is not stored until it has been approved by the Blackbaud Compliance Department.

1. From the Settings menu, select School Finance Information.

2. Select Edit for the account you would like to update.

3. Fill in information for the following fields:

   • Account Type- Select whether the account is a checking or saving account.

   • Name on Account- Name of the person or school who is responsible for the bank account.

   • Bank Account #- School bank account number.

   • Bank Routing #- School bank account routing number.

   • Bank Name- School bank name.

   • Use Same for Buy Now- Select if the same account information should be used for Buy Now.

   • Use Same for Give Now- Select if the same account information should be used for Give Now.

4. Select the check box to acknowledge that the update will not be complete until supporting documentation is submitted and verification is complete by Blackbaud Compliance Department.

5. Select Save.

Supporting Documents

In accordance with payment service regulations and the Office of Foreign Assets Control (OFAC) and for the protection of your organization, Blackbaud validates new or updated bank accounts before it disburses funds to the account. When you add or edit a bank account, Blackbaud automatically holds disbursements to the account pending its verification.

For that purpose, please provide us with one of the following:

• A voided check (pre-printed with organization name and address) from the account, or

• A bank statement from the account, including all pages, or

• A letter from your bank on official letterhead, signed by a bank officer, listing the routing number, account number, and account holder name.

Please upload the document to our secure FTP site.

A Federal Tax Id is provided by the IRS and is used to identify a business. This is not a required field but a school finance user can add one using the following steps:

1. From the Settings Menu, select School Finance Information.

2. Select Edit under Manage Tax ID.

3. Enter your school's Tax ID in the available text box.

4. Select Save.

After adding the Tax ID number, all schools must also complete a form to establish Beneficial Ownership Information. The Financial Crimes Enforcement Network (FinCEN), a bureau of the U.S Department of Treasury, requires that Blackbaud collect information for a principal employee of your organization. This individual must have signatory authority for the organization and is typically a CEO, CFO, or other executive director.

To Add/Update beneficial ownership information:

1. Select Settings, School Finance Information.

2. Under Manage Beneficial Ownership Information, select Update Beneficial Ownership Information.

3. Fill out the form with the relevant information.

   • Ownership Type: Select Public if you are a charity/nonprofit.

   • Legal Entity Type: Select Tax Exempt Organization if you are a charity/nonprofit.

   • All other organizations should select the ownership type and legal entity type that are relevant to your school's organization.

   • If you are a for-profit school that does not have any individuals that own 25% or more of the business, you will need to provide information for an individual at the organization with significant control over the business operations. You should select the ownership level as 25% within the form.

4. Select Submit.

If you receive an error, please reach out to BBTMValidation@blackbaud.com for assistance.

Any action to bank accounts in Tuition Management will be recorded in the Bank Account Logs. Users can view who updated the bank information as well as who from the Blackbaud Compliance Department verifies the submitted information. Each column can be sorted in ascending or descending order by clicking on the column name. The Bank Account Logs can be accessed by selecting the Settings menu and then selecting School Finance Information. You'll then need to scroll down to view the Bank Account Logs.