School Finance Information

Note: Only users with the school finance user role can add and edit bank information for you school

1. From the Settings menu, select Manage Accounts.

2. Select Add New User.

3. Fill in the required user information and select School Finance User as the role.

4. Select Save Changes when finished.

Bank account information is not stored until it has been approved by the Blackbaud Compliance Department.

1. From the Settings menu, select School Finance Information.

2. Select Edit for the account you would like to update.

3. Fill in information for the following fields:

   • Account Type- Select whether the account is a checking or saving account.

   • Name on Account- Name of the person or school who is responsible for the bank account.

   • Bank Account #- School bank account number.

   • Bank Routing #- School bank account routing number.

   • Bank Name- School bank name.

   • Use Same for Buy Now- Select if the same account information should be used for Buy Now.

   • Use Same for Give Now- Select if the same account information should be used for Give Now.

4. Select the check box to acknowledge that the update will not be complete until supporting documentation is submitted and verification is complete by Blackbaud Compliance Department.

5. Select Save.

It is required to submit supporting documentation when adding or updating a bank account. School finance users can email documents to smartaccountvalidation@blackbaud.com or fax to 843-216-6119. Blackbaud will accept one of the following documents for verification:

• Void check from the account.

• Bank statement from the account including all pages.

• Letter from the bank on official letterhead that is signed by the bank verifying the account.

Once the Blackbaud Compliance Department receives the supporting documentation, the school finance user will receive an email confirming the documents have been received. Once the banking information has been verified by the Blackbaud Compliance Department, the school finance user will receive a follow up email confirming it has been verified and that remittance will resume as scheduled to the new bank account.

A Federal Tax Id is provided by the IRS and is used to identify a business. This is not a required field but a school finance user can add one using the following steps:

1. From the Settings Menu, select School Finance Information.

2. Select Edit under Manage Tax ID.

3. Enter your school's Tax ID in the available text box.

4. Select Save.

Any action to bank accounts in Tuition Management will be recorded in the Bank Account Logs. Users can view who updated the bank information as well as who from the Blackbaud Compliance Department verifies the submitted information. Each column can be sorted in ascending or descending order by clicking on the column name. The Bank Account Logs can be accessed by selecting the Settings menu and then selecting School Finance Information. You'll then need to scroll down to view the Bank Account Logs.