Tuition Fees

Tuition Fees allow schools to track revenue by different subsets of students and apply the money to multiple general ledger accounts. Tuition Fees can be used for Blackbaud Enrollment Management System integrated contracts, but they are not required

For more on Blackbaud Enrollment Management System integrated contracts and grade mapping, see the Blackbaud Education Management integration information.

Note: Tuition Fees need to be enabled by Tuition Management Support.

  1. Under Settings, select Day 1 Settings.

  2. Under Tell Us About Your School, select We Use Tuition as Fee.

  3. Select Ok to acknowledge Tuition Fees are turned on.

Note: Once you turn on Tuition Fees, Tuition Fees override the Standard Tuition line throughout the system.

  1. From the Fees & Discounts menu, choose Manage Fees & Discounts.

  2. Select Tuition Fees.

Note: You see Tuition Fees here only if Tuition Fees are enabled.

  1. Select Add New Tuition Fee and enter the following information:

    • Fee Name: This is a required field and must be unique.

    • General Ledger ID: Accounting account number.

    • Amount: This field is required for schools using the Enrollment Management contract integration.

    • Project Code: Code used to link accounts during a data export. Schools using Financial Edge or other Blackbaud software use this code.

    • Grades: Grades to apply fee to. Schools using the Enrollment Management contract integration cannot use withdrew / dismissed / canceled / NA grade levels.

Note: The Apply to and Distribute Type fields cannot be changed and default to Student and Across Tuition Months respectively.

  1. Select Save.

Note: Edits to Tuition Fees do not work retroactively.

  1. From the Fees and Discounts menu, choose Manage Fees and Discounts.

  2. Select Tuition Fees.

  3. Choose Edit for the Tuition Fee you would like to make changes to.

  4. Make changes as needed.

  5. Select Save.

Note: Tuition Fees can be removed only if they have not been applied to a student.

  1. From the Fees and Discounts menu, choose Manage Fees and Discounts.

  2. Select Tuition Fees.

  3. Select Remove for the fee that needs to be deleted.

  1. From the Families menu, choose View All Families.

  2. Filter or search the list of families, and select the family name.

  3. The family's Main Family Page opens.

  4. Select the blue arrow on the left of the page to expand the menu and choose Apply Fees and Discounts.

  5. Under Billing Item Filter, select Fees, or type the name of the item in the Available Billing Items Filter.

  6. Select the appropriate fee from the list on the right and drag and drop it into the list on the left.

  7. Enter in a reason and select Apply.

Note: Because Tuition Fees are applied by grade level, only students from the family that are eligible for the Tuition Fee appear in the dialogue box.

Tuition Fees can be applied to families in batches when they are coming through the enrollment process.

Note: Make sure you are working in the correct year before adding Tuition Fees to your families.

  1. From the Enrollment menu, select Pending Families.

  2. Use the View Mode filter to apply Student View.

  3. Use the Grade filter to select the grade(s) you would like to apply the Tuition Fee to.

  4. Select students you would like to apply the Tuition Fee to or select the "select all" icon Box with a checkmark.

  5. Under Perform Batch Action, select Apply Fee.

  6. Choose the Tuition Fee to apply and select Submit.

Note: Tuition Fees can only be disabled if they have not been applied to a student's account.

  1. From the Settings menu, select Day 1 Settings.

  2. Select We Use Standard Tuition.

  3. Select Ok to acknowledge Tuition Fee is off.