Templates

Templates contains the email templates and defaults for the different types of email you can send. You can use templates to maintain standards between similar types of email. For example, you can have an organization template with a header and font used to send email to all alumni. On the Email Template Editor tab, you set defaults for the messages created from the template, such as a bounceback email address or a forgotten user ID and password. On the Design tab, you design the basic layout for the template, including any graphics or pictures.

Warning: It is important your organization assigns full Administrator rights to only a select number of users for Email. Any changes can affect multiple web pages. We strongly encourage users knowledgeable in all areas of website design to perform tasks in Email.

When you create an email message, you can base the message on a template to save time and effort. All the elements exist in the template. You can change a specific message, but the template provides a good base to start with and maintains consistency.

Note: In each email you send, you must include links to the pages on your website that contain your organization’s privacy statement and the User Email Preferences Form, such as so recipients can opt-out of future email. We recommend you create the links in the email template.