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Design and send an issue of a newsletter

1. From Email, click Newsletters. Newsletters appears.
2. To search for a newsletter, enter its name or subject in the filter fields and click Filter. The newsletters that match your criteria appear.

Note: The grid displays up to 50 results at a time. If you have more than 50 results, click Prev or Next to page through the results.

3. Select a newsletter and click Click here to edit this newsletter. The Issues page appears.
4. On the Issues tab, click New issue. The New issue page appears.
5. In the Name and Subject fields, enter a name for the issue of the newsletter and a subject in the Subject field of the email message.
6. In the Issue Date field, enter when you created the issue. By default, the current date and time appear.
7. In the Send After Date field, enter when to send the issue. By default, the current date and time appear. However, you can schedule the newsletter for a future date or time. For example, you may be out of the office for the next month but need to send your regular weekly newsletter during that time.
• To send the issue at a future date or time, enter the date and time. After you design the newsletter, click Send final. The website does not process the email until the date and time you enter.
If you delete the issue before the date you enter in the Send After Date field, the program does not process the issue and it is not sent to recipients.
• To send the issue immediately, leave the current date and time. After you design the newsletter, click Send final. The website processes the email.

Note: Whether you schedule to send the issue of a newsletter in the future or immediately, you cannot edit it once you click Send final.

8. In the Send To field, the newsletter list automatically appears so the issue only sends to subscribed users.

Note: Recipients that do not want to receive your newsletter can unsubscribe from the email list. To enable a recipient to unsubscribe, use the Formatted Text and Images part type to create an unsubscribe footer. For more information, see Formatted Text and Images.

To send the newsletter issue to test recipients before you send it to its final recipients, select the email lists of test recipients to include on the message.

Note: Before you send a newsletter issue to its final recipients, we recommend you first send it to an email list of a few test recipients. The test list recipients can review the newsletter, such as to verify its design displays correctly in multiple email client readers. You can create the email list of test recipients in Lists. For more information about test email lists, see Test Lists.

a. Click Test Lists. The Select Test Lists screen appears.
b. Enter criteria to narrow the list and click Filter. The grid displays the lists that meet the criteria.
c. To add a test list to the message, select it and click Add. The list appears in the Selected lists box. You can include multiple email lists.
d. Click OK. You return to the New issue page.
9. Edit the default newsletter for this issue. You can edit the layout, design, and text, as well as add or edit articles.
10. Click Save.
11. Send the issue of the newsletter.
• If the issue includes an email list of test recipients, send the newsletter to the test recipients. Click Send test. Depending on the size of the selected test list, the issue may take a few minutes to send. When the program sends the newsletter issue, you return to Newsletters.
After the test recipients verify the newsletter issue and its components look and work correctly, send the email to its final recipients. From Newsletters, click Click here to edit this newsletter. On the Issues tab, click Click here to edit this newsletter issue. When the issue opens, click Send final.
• To send the issue to its final target recipients now, click Send final. The website processes the message at the date and time entered in the Send after date field.
• To send the issue to the test or final recipients at a later time, click Return. You return to Newsletters. To send the issue, click Click here to edit this newsletter. On the Issues tab, click Click here to edit this newsletter issue. When the issue opens, click Send test or Send final.

Note: Each email sent contains a text version in addition to its HTML-formatted version. Email client readers set to display text only show either this text version of the email or its own text version, generated from the HTML. The text version of the email cannot be altered.