Due to individual counties changing APN numbers, we've added a Record state column to help you prevent duplicate real estate records inflating your prospect's real estate asset total. Real estate records can have a status of "historical," "current," or "new."
APN (assessor parcel number) is a unique identifier for real estate. However, APNs can change and without a consistent pattern because individual counties determine how to format their APN. For example, an APN county identifier changed from 01261801440000 to 123119.
We want to give you the opportunity to track historical and current properties to accurately determine the potential of your prospect as a major giver to your organization.
When you research an individual prospect, on the wealth and ratings record, Assets tab, you can manually delete or reject the duplicate property if you notice two properties with the same address but different APNs. Also, if preferred, you can mark the property with the old APN as historical.
However, if you screen a property again, the new record state column will use the following logic to prevent duplicates:
New – When you wealth screen, if a property doesn't match an existing record in your database but exists in CoreLogic, the property asset is marked as "New." Once a user views this record, the status updates to "Current."
Historical – When you wealth screen, if a property was in your database before the screen but doesn't match any records in CoreLogic, the property asset is marked as "Historical."
Current – When you wealth screen, if an existing property in your database matches a record in CoreLogic, the property asset is marked as "Current."
Note: When you re-screen a prospect, if you have manually changed the record state for a property, we will not update the property status when the record is refreshed after wealth screening completes. We will update the real estate data but not the property record state for assets that you specifically updated.
To assist with the accuracy of real estate values, we also updated the capacity formulas . By default, Include historical records is not selected as part of the real estate calculation settings. You can select the option to include if it is important to one of your capacity formulas.
While capacity formulas can include historical records, prospect research reports, real estate identified fields, real estate confirmed fields, and real estate summaries do not include historical properties.