Edit Event Screen

The following table explains the items on the Edit event screen. For information about how to access this screen, see Edit Program Events.

Screen Item	Description
Name and Description	The event name and description defaults in from the program. You can change the default as needed.
Location	The location defaults in from the program. If there is a single default location assigned to the program, it appears along with the Event spans multiple locations link. If you determine that an event needs more space, you can select this link to add multiple locations. For example, you may have a large lecture hall that is partitioned so the space can be used for two smaller lectures or one large lecture. If needed, you can edit the event to span both lecture hall locations if additional space is required. If multiple default locations are assigned to the program, a grid displays each. You can add or remove locations as necessary.
Capacity	The capacity in this field comes from the default location assigned to the program. If more than one location is selected as a default, the smallest capacity appears here. If no default locations were entered on the program, this field is blank. If needed, you can change the capacity in this field to meet the needs of the event. The capacity you enter for the event determines the number of tickets that can be sold.
Schedule	Enter the new date, start time, or end time for the event. If you edit the date, time, or locations for an event you may encounter schedule conflicts with other previously scheduled events. If schedule conflicts occur, you cannot save the event until you change the date, time, or location to alleviate the conflicts. You can also edit the previously scheduled event to alleviate the conflict or select Ignore conflicts. If you select Ignore conflicts, will have events that are scheduled for the same time and location. Additionally, when you select Ignore conflicts to disregard conflicts and schedule events, those events do not appear on the Conflicts tab of the program record.
On-sale information	On-sale information determines valid sales methods and ticket availability for the event. The sales methods assigned determine how and when customers can purchase tickets for the event. For example, you can configure ticket purchases made via the “Walk-up” sales method to begin 4 weeks prior to the event. However, for the “Phone” sales method, you could begin sales 6 weeks prior. To change when ticket sales begin for a specific sales method that is already assigned, edit the date and time. To make an additional sales method valid for this event, in the Sales Method column, select a blank row and select a method.