Output Formats for Acknowledgements

Output formats determine the fields to export for revenue and tribute acknowledgements. Output formats are dependant upon the acknowledgement process type. If the acknowledgement type is revenue, the applicable output formats are standard, pledge, seasonal address, formatted mail pledge, formatted mail, and email. Extended output formats exist for pledge, formatted mail, and email. If the acknowledgement type is tribute, the applicable output formats are standard, formatted mail, and email.

For more information about output formats, see Acknowledgement Output.

Revenue

  • Standard acknowledgement output - exports standard gift fields to merge with the Word form template. Examples include REVENUETYPE and PAYMENTMETHOD. This output format always uses primary address.

  • Pledge acknowledgement output - exports pledge fields to merge with the Word form template. Examples include TOTALPLEDGEAMOUNT and PLEDGEDATE.

  • Pledge acknowledgement output (extended) - exports pledge fields to merge with the Word form template. Examples include TOTALPLEDGEAMOUNT and PLEDGEDATE.

    In an extended output format, specific fields are exported multiple times. Extended output allows you to export multiple categories of fields, such as benefits and tributes per transaction. For more information, see Extended Output Formats.

  • Seasonal address acknowledgement output - exports standard acknowledgement fields with seasonal address data, if applicable. Using this output format, the primary address exports unless a seasonal address is in effect. In this situation, the seasonal address exports.

  • Formatted mail pledge acknowledgement output - uses address process options for pledge acknowledgements. If a default address process option set has been added from the Manage address processing options configuration task, it defaults here. If one has not been added, select the pencil to access the Processing options screen. On this screen, select an address format and a name format and select Save. Name formats must already be set up on the Names tab of the constituent page and Name format defaults should already be set up from the Manage name format options configuration task.

  • Formatted mail acknowledgement output - uses address process options for revenue acknowledgements. If a default address process option set has been added from the Manage address processing options configuration task, it defaults here. If one has not been added, select the pencil to access the Processing options screen. On this screen, select an address format and a name format and select Save. Name formats must already be set up on the Names tab of the constituent page and Name format defaults should already be set up from the Manage name format options configuration task.

  • Formatted mail acknowledgement output (extended) - uses address process options for revenue acknowledgements. If a default address process option set has been added from the Manage address processing options configuration task, it defaults here. If one has not been added, select the pencil to access the Processing options screen. On this screen, select an address format and a name format and select Save. Name formats must already be set up on the Names tab of the constituent page and Name format defaults should already be set up from the Manage name format options configuration task.

    In an extended output format, specific fields are exported multiple times. Extended output allows you to export multiple categories of fields, such as multiple benefits and tributes per transaction. For more information, see Extended Output Formats.

  • Email acknowledgement output - uses only mail preferences set for the primary email address.

  • Email acknowledgement output (extended) - uses only mail preferences set for the primary email address. In an extended output format, specific fields are exported multiple times. Extended output allows you to export multiple categories of fields, such as benefits and tributes per transaction. For more information, see Extended Output Formats.

Tribute

  • Standard tribute acknowledgement output - exports standard gift fields and acknowledgee fields to merge with the Word form template. The output contains name, primary addressee, primary salutation, address block, city, state, zip, and country information for an acknowledgee.

  • Formatted mail tribute acknowledgement output - uses address process options for tribute acknowledgements. If a default address process option set has been added from the Manage address processing options configuration task, it defaults here. If one has not been added, select the pencil to access the Processing options screen. On this screen, select an address format and a name format and select Save. Name formats must already be set up on the Names tab of the constituent page and Name format defaults should already be set up from the Manage name format options configuration task.

  • Email tribute acknowledgement output - uses only mail preferences set for the primary email address.