Manage Filters

Filters determine which invoices, credit memos, and discounts to include in the disbursement process. The initial filters for a disbursement process come from a template. You can edit the filters for a disbursement process later. On the template, the filters are rules. On the process, however, the filters are actual dates that are generated from the template rules. Since the disbursement process is separate from the template; changes to the process do not affect the template.

Warning: Manage filters resets the transactions in the process when you save. You should finalize your filters before you exclude transactions or change the amount to pay. However, you can use Manage filters to refresh your list. This will clear manual exclusions or changes in amount. For newly added invoices, it may be better to start a second process.

1. On the Disbursement Detail tab, select Manage filters. The Manage filters screen appears. For a detailed explanation of the options, see Manage FIlters Screen.

2. Select Include transactions by due date, Include all unpaid transactions, or Include selected transactions.

   • If you select Include transactions by due date, enter a date. Transactions with due dates after this date will be excluded from the disbursement process.

   • To take discounts for additional invoices, select Include invoices with discounts. Then enter a date. This will include discounts for invoices with discount expiration dates on or before the date you enter.

   • If you select Include selected transactions, use the search icon to browse for the selection of transactions to include.

3. Enter date from which to calculate discounts. A discount is taken for invoices with a discount expiration date before this date.

4. Select Save. You return to the Disbursement process page.