Add a Deposit Process

  1. From Treasury, select Create deposits. The Create Deposits page appears.

  2. In the Create deposits grid, select Add on the action bar. The Add deposit process screen appears.

  3. Enter a name and description for the deposit process.

  4. If your organization configures multiple general ledger account systems and implements site security, and you have rights to work with multiple account systems, the Account system field appears. Select an account system for the deposit process. An account system can only be included once in a deposit process. Each additional account system must be included in a separate deposit process.

    Note: Once you select an account system and select Save, you cannot edit the account system. To select a different account system, you must delete the deposit process and create a new one with the correct account system.

  5. In the Payment dates up to field, select to include transactions based on a specific time frame. For example, when you select "Yesterday," the process includes transactions made prior to and including yesterday's date. When you select "Specific date,” the Date field is enabled.

  6. Under Set template selection defaults, select Add a deposit template to add a deposit template for the process. For more information about the items on the Add deposit template screen, refer toAdd Deposit Template Screen.

    In the deposit templates grid, for each deposit template, you can view the associated bank account, revenue sources, and payment methods.

  7. As you select deposit templates, the Conflicting templates column displays any template that conflicts with a template you select. You can only select each payment method once for each revenue source for a deposit template process.

    Note: With Multicurrency, the Currencies column appears and displays the amount in transaction currency. Currencies are associated with the account system for the bank account specified for the deposit template. The program considers a deposit template's currency when determining if template conflicts exist during the create deposit process. For example, two deposit templates cannot share the same settings for revenue source, payment method, and currency when running the create deposit process.

  8. In the Deposit date field, select a date to associate with the deposit process.

    When you select "Specific day," the calendar field is enabled. Select this field to select a date.

  9. Select Save to save the deposit process and return to the Create Deposits page.