When teachers log on to Faculty Access for the Web or supervisors view gradebooks, classes may not appear. There are many potential reasons why a gradebook is missing for a class. Review the possible reasons below to resolve the missing class.
The course record in Registrar’s Office does not have grading information for the curent academic year and session.
To fix, in Registrar’s Office, Records, open the course record and select the Grading tab. Verify for the current academic year and session that grading information appears. If grading information appears, select the academic year and session grading information in the grid and click Open. In the Grades grid, Grades column, ensure at least one marking column is selected.
The marking columns are not associated with the term in Registrar’s Office Configuration.
To fix, in Registrar’s Office, Configuration, click Registrar Setup, Marking Column Sets. For your marking column sets, open the set and confirm the correct terms are associated with the marking columns in the Selected Terms column.
The marking columns are not set up to view or edit in Faculty Access for the Web.
To fix, in Faculty Access for the Web, on the Setup tab, click Marking Columns. For each marking column, select whether faculty members have access to view or edit in Faculty Access for the Web.
The teacher is not assigned to the class.
To fix, in Registrar’s Office, Records, open the course record and select the Class tab. For the current academic year, session, and term, review the teacher(s) assigned to the classes in the Teacher column. If the teacher is not assigned correctly, select the class and click Open class. On the Meetings tab, select the class and click Open. In the Teacher(s) grid, search for or select the teacher and click OK. You return to the class record and the teacher can now access the Gradebook.
Students are not enrolled in the class.
To fix, in Registrar’s Office, Records, open the course record and select the Students tab. If students are not enrolled in the course, enroll them and access the Gradebook again. You can add students through Scheduling or on the Classes tab of the course record.
The teacher does not have access to Faculty Access for the Web.
To fix, in Registrar’s Office, Administration, click Set up system security. Under the Users node, select the teacher and click Open. On the User Information tab, in the User Type field, select an option which includes rights to online modules. Then, on the Online Security tab, under Online Systems, select Faculty Access for the Web and link to the appropriate record in the Faculty/staff record to link to field. Save and close the teacher’s security user profile.