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Set up a method to track interim grades

In Faculty Access for the Web, teachers can print detailed or summary progress reports of the grade information they enter. However, if your school wants to print progress reports in Registrar’s Office, you can set up a method to post grade information from Faculty Access for the Web before the end of a marking column and associate this interim information with specially created interim marking columns.

1. When you define marking column sets in Registrar’s Office, Configuration, Registrar Setup, include the necessary interim marking columns in the applicable marking column sets. Clearly name the marking columns for their purpose.
2. Set up each necessary marking column set in chronological order before you use Faculty Access for the Web. If you change the order of marking columns after you set up marking column calculations in Faculty Access for the Web, you invalidate the marking column calculations.

3. Associate the marking column set with the appropriate sessions on academic year records.
4. When you define grading information on course records in Registrar’s Office Records, associate the interim marking columns with the necessary courses for the academic year and session.
5. Because interim marking columns should only be used for posting purposes, prevent access to teachers so they do not mistakenly enter grades in an interim marking column. When you set up access to marking columns in Faculty Access for the Web, restrict edit rights to the interim marking columns. You can also choose to restrict rights to view the interim marking columns.
6. At your school’s designated progress report times, teachers verify the grades for the regular marking column are correct and select the posting status as ready for you to post to the special interim marking column.
7. On the Post from FAWeb screen, map the regular marking column to the interim marking column.

In the From the Web column of the Marking Columns to Post box, select the marking column the teachers use in Faculty Access for the Web. In the To Registrar’s Office column, select the interim marking column to post to in Registrar’s Office Grades.

8. In the Change posting status to field, select “Not Ready”. Do not select “Posted” because teachers will continue to enter grades in the regular marking column after you post the grades to the interim marking column.
9. Before you post, to review the changes including any exceptions, click Preprocessing Report.
10. When you are ready to begin the posting process, click Post Now.

Tip: If you click Cancel on the processing screen before the posting is complete, no posting occurs.When posting is complete, the Finish screen appears.

11. If you selected to print the control report, the control report appears. For each included marking column, the control report lists the classes successful and not successful for your post areas. An explanation appears for unsuccessful classes. If a student was not posted within a posted class, the student’s name appears with an explanation.