Award financial aid

Award financial aid to a student to reduce their account balance by the amount granted. Financial aid can only be applied to charges that occur in the same school year and session as the granted aid.

Tip: Need to manage financial aid for multiple students at once? Check out our tutorial on the bulk import of anticipated and awarded aid.

To get started, as a Billing clerk, navigate to Billing management, hover over Financial aid, and select Financial aid awards. You can also navigate to a student billing profile using the People finder and locate Financial aid.

Add financial aid

Select Add financial aid.
Enter a Student name and select a matching search result. This option won't appear if you are adding financial aid directly from a student profile.
Select the School year.
Select the Session financial aid should be applied to.
Select the Financial aid type. This determines the default Amount granted based on the predefined financial aid setting.
Select the School decision. Financial aid is only applied if Approved or an equivalent option is selected.
Customize the Amount granted if needed. This is the amount of financial aid the student is awarded.
Optional: Select a Candidate decision to update an enrollment candidate�s status.
Optional: Enter the Amount qualified. This is the maximum amount of financial aid the student is eligible for based on financial need, academic merit, or other qualifying factors. It has no impact on the actual amount of aid a student is awarded.
Under Charges to pay off, select how the award is allocated against charges in a payment plan, specific fees, or the overall balance. Note: Charges to pay off, Responsibility, and Disbursement dates appear only if School decision is set to Awarded or an equivalent option.
- Any charges included in the student's payment plan: Aid is applied to the oldest charge and then to each subsequent charge in chronological order based on charge date. If the oldest charge shares the same charge date as a tuition charge, tuition is prioritized. Only charges that appear in a payment plan are targeted.
- Any charge: Aid is applied to the oldest charge and then to each subsequent charge in chronological order based on charge date. If the oldest charge shares the same charge date as a tuition charge, tuition is prioritized.
- These specific fees: Aid is applied to specific selected charges.
If the aid amount exceeds the available charges, the aid is still available as unapplied credit. Financial aid can only be applied to charges that occur within the same school year and session as the award date.
Under Responsibility, determine whether the financial aid is applied to a specific student or equally among all Statement recipients related to the selected student. In the former instance, determine the amount each statement recipient is awarded. Each Statement recipient can receive a portion of the total Amount granted.
Under Disbursement dates, select whether to distribute the financial aid amount equally among the dates in a payment plan (Based on a student's payment plan) or based on specifically defined dates to ensure that the selected disbursement dates total the Amount granted.
Select Save.