Contract Deposits
(Re)enrollment managers can enable the Deposit section on contracts so families can pay a deposit when they submit their contract. To accept payment, (re)enrollment managers must first set up a payment gateway account and enter the account information in the Credit Card Processing task. Manual credit card processing is not supported.
(Re)enrollment managers can also create deposit rules if there are certain situations in which the standard deposit should be reduced or waived. After the deposit rules have been created, (re)enrollment managers can determine which rules are available on each contract.
The following deposit rule types are available:-
The Financial Aid Awarded type allows (re)enrollment managers to establish deposit amounts for families that received financial aid; different deposit amounts can be entered based on how much financial aid was awarded.
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The Apply for Financial Aid type allows (re)enrollment managers to establish deposit amounts for families that applied for financial aid.
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The Employee Role type allows (re)enrollment managers to establish deposit amounts for families that have an employee at the school.
For Tuition Management enabled schools, deposits are processed and managed within Tuition Management directly to facilitate reconciling payments. More information on this process can be found here.
Tip: For information on reconciling deposits, view our help here.
Deposit Options
Enrollment managers also have the option to allow families to pay using In-School Payments. When enabled, families can choose to pay deposits and enrollment fees offline through other payment methods like checks.
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Under Enrollment select Contracts.
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From Manage contract forms, edit a form and select the Deposit block.
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Edit the Block settings and select Give payers the option to pay deposit & enrollment fees in school under Deposit options to enable this feature.
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Enter In-school payment instruction text to customize the message that appears for families when this feature is enabled.
In-school payment deposits can be managed through the Contract Process Center
Create deposit rules:
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From the persona menu, select Enrollment management.
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From Enrollment, select Contracts, and then Manage contract forms.
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Select Deposit Rules.
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Select the appropriate Deposit Rule Type:
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Select Add Rule.
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Repeat the following steps as necessary.
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Enable Active to make each deposit rules available for use on contracts. Deposit rules that have been used on a contract cannot be deleted; instead, managers must uncheck the Active checkbox to inactivate them.
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Select Save.
For each contract, (re)enrollment managers can use the block settings to enable the Deposit section, enter the standard deposit amounts, and determine which deposit rules are available.
Here's how to do it:
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From the persona menu, select Enrollment management.
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From Enrollment, select Contracts, and then Manage contract forms.
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Select Edit next to the appropriate contract.
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Select the Deposit section.
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Select Block Settings.
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Enter the following information:
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Payment Gateway: Select the payment gateway account that should be used with the contract.
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Payment Options: Select Yes for each payment option that should appear on the contract.
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Deposit Amount: Enter a standard deposit amount for all grades or select By Grade to enter a different deposit amount for each grade level.
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Deposit Exceptions: If necessary, select the deposit rules that should be available on the contract.
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Select Save.