With the main checklist created, it’s time to add steps. Steps are entirely customizable and can be created for all sorts of checklist related activities. These could include a wide range of admissions related activities, such as whether an Application Fee was Received, an Interview was conducted, a Decision was sent or made, whether there was a Campus Visit schedule, and a whole lot more.
Select the context menu icon next to the checklist name and then Edit checklist. This screen shows all of the created steps for this particular checklist. Select +Add step to get started under General settings.
Warning: Once a checklist is assigned to a student, it can no longer be edited or deleted. Remove the checklist to be able to edit it again.
The Add step modal requires a name for this step, which can be anything you want. However, for best practices, it might be good to be descriptive on what the step is for, or use keywords like forms, releases, agreements, etc.
Outside of the name, you have these other values you can fill in:
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Step description - Provide some context to the student and parent for what this step is.
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Due date - When is this step due to be completed?
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Status - Enable this to set the status to be active. Otherwise, it will remain inactive.
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Step required - Is this step required or optional?
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Show to - Set whether or not to show this step to the student only, parent only, or both (by selecting both options).
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Link - Add a hyperlink here for the user to select.
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Link text - Replaces the URL with a word or phrase.
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File - If you need to attach a file or document, you can do so here.
Step type gives you four options to work with including Contract, Miscellaneous file, School form, and Medical form. Miscellaneous files allows the parent/student to upload files related to the file type selected from the list created under Core. Contract, Medical, and School form allows you to select from currently created school forms and contracts as well.
Reminder notifications behave similarly to candidate checklist notifications. Essentially, you can send and email or a text reminder based on when the checklist step is due. Follow up notifications allow you to send an email or text reminder based on when the step has been completed. Add in the relevant details such as the email address, from name, subject, body message, and more.
When you’re done, press Save to retain everything you’ve entered or Cancel to go back and discard it all.
Thankfully, once a step is added, you can further update it as needed by selecting Edit step from the context menu next to the step name. Again, if the step is assigned, it can’t be changed until it is removed first. Finally, Step order is also available if you want to change how the steps are ordered.