Fill Out Learning Profiles for Students

Once a school has established its Learning Profile Settings and created Learning Profile Forms, a Learning Profile Manager can add learning profiles to students' Academic Profiles.

There are two ways to add a learning profile to a student's record: via Academic Profiles from the People finder or via Grades management. Once a learning profile has been filled out for a student, a user with the Learning Profile Manager role can edit a student's learning profile by going to Grades, Grades management, and selecting the Manage learning profiles tab.

  1. In Academics, use the People finder to select a student.

  2. Open the student's Performance tab.

  3. Under Learning profiles, select + Add learning profile.

    Note: If you would like to copy a learning profile that has already been filled out for a student, select the context menu beside that learning profile and select Copy learning profile. This opens the Add learning profile modal with fields filled in based on the previous profile. The following fields are not copied over: Start on date, End on date, and Publish selections (I.e., Ready or Not ready).

  4. Select a Start on date when the learning profile takes effect.

    Optional: Select an End on date.

  5. Select a Learning profile to fill out for this student.

  6. The fields for the learning profile form will appear below. Enter them as needed. If a field allows for multiple selections, a button will appear labeled + Select some values.

  7. If this is a learning profile that requires approval, choose from the options Ready for approval or Not ready for approval.

    If this learning profile does not require approval, then choose from the options Ready or Not ready.

  8. Select Save. The learning profile will now appear on the student's Performance tab under Learning profiles.

  1. In Academics, select Grades, then Grades management. The Overview tab will open by default.

  2. Select + Add learning profile.

  3. Search for a student name and select it.

  4. Select a Start on date when the learning profile takes effect. You can either use the calendar picker or enter the date in the format MM/DD/YYYY. By default, today's date is entered.

    Optional: Select an End on date.

  5. Select a Learning profile to fill out for this student.

  6. The fields for the learning profile form will appear below. Enter them as needed. If a field allows for multiple selections, a button will appear labeled + Select some values.

  7. If this is a learning profile that requires approval, choose from the options Ready for approval or Not ready for approval. If this learning profile does not require approval, then choose from the options Ready or Not ready.

  8. Select Save. The learning profile will now appear on the student profile's Performance tab under Learning profiles.

You can inactivate a Learning profile for a student via Grades management. Doing this will not delete the learning profile form or remove the filled-out form from the student's records; it will only mark the learning profile "Inactive" for this particular student.

  1. In Academics, go to Grades and select Grades management.

  2. Open the Manage learning profiles tab.

  3. Find a student with an active learning profile and select Inactivate.

  4. Select a date on which the learning profile will no longer be active for this student.

  5. Select Save. The learning profile is now marked "Inactive".

If you would like to copy a learning profile that has already been filled out for a student, go to their Academic Profile (accessible via the People finder) and follow these steps:

  1. Open the Performance tab. Find the Learning profiles tile.

  2. Select the context menu beside an existing learning profile and select Copy learning profile. This opens the Add learning profile modal with fields filled in based on the previous profile.

    Note: The following fields are not copied over: Start on date, End on date, and Publish selections (I.e., Ready or Not ready).

  3. Make selections and changes as needed. Select Save when you are finished.

To edit a student's existing learning profile: 

  1. In Academics, select People finder and locate the student.

  2. On the Performance tab, locate the Learning profiles tile.

  3. Select the context menu beside an existing learning profile and select Edit.

    Note: You cannot edit the Student, Start on, or Learning profile.

  4. Make selections and changes as needed. Select Save when you are finished.

To view previous changes to a student's learning profile:

  1. In Academics, select People finder and locate the student.

  2. On the Performance tab, locate the Learning profiles tile.

  3. Select the context menu beside an existing learning profile and select See change history.

Once your school has created learning profile forms and filled them out for students, you can generate lists and spreadsheets of students with learning profiles.

  1. In Academics, go to Reporting and select Reports.

  2. Open the Category menu and select Learning Profiles.

  3. Select Run beside one of the following report types:

    • Learning Profiles - By Author

    • Learning Profiles - By Student

    • Learning Profiles - By Type

    • Student Learning Profiles

  4. The report generator will open in a new browser window. Set your parameters, then select Generate Report or choose one of the file export options.