Fill Out Learning Profiles for Students

Once a school has established its Learning profile settings and created Learning profile forms, a Learning Profile Manager can add learning profiles to students' Academic Profiles.

There are two ways to add a learning profile to a student's record: via Academic Profiles from the People finder or via the Learning center. Once a learning profile has been filled out for a student, a user with the Learning Profile Manager role can review or inactivate a student's learning profile by going to Learning center and selecting the Students with learning profiles.

  1. In Academics, use the People finder to select a student.

  2. Open the student's Performance tab.

  3. Under Learning profiles, select + Add learning profile.

    Note: If you would like to copy a learning profile that has already been filled out for a student, select the context menu beside that learning profile and select Copy learning profile. This opens the Add learning profile modal with fields filled in based on the previous profile. The following fields are not copied over: Start on date, End on date, and Publish selections (I.e., Ready or Not ready).

  4. Select a Start on date when the learning profile takes effect.

  5. Optional: Select an End on date.

    Note: The learning profile is inactive as of the End on date.

  6. Select a Learning profile to fill out for this student.

  7. The fields for the learning profile form will appear below. Enter them as needed. If a field allows for multiple selections, a button will appear labeled + Select some values.

  8. If this is a learning profile that requires approval, choose from the options Ready for approval or Not ready for approval.

    If this learning profile does not require approval, then choose from the options Ready or Not ready.

  9. Select Save. The learning profile will now appear on the student's Performance tab under Learning profiles.

  1. In Academics, select Learning center.

  2. Select Add learning profile to student.

  3. Search for and select the student.

  4. Select a Start on date when the learning profile takes effect.

  5. Optional: Select an End on date.

    Note: The learning profile is inactive as of the End on date.

  6. Select a Learning profile to fill out for this student.

  7. The fields for the learning profile form will appear below. Fill out the information as needed. If a field allows for multiple selections, a button will appear labeled + Select some values.

  8. If this is a learning profile that requires approval, choose from the options Ready for approval or Not ready for approval.

    If this learning profile does not require approval, then choose from the options Ready or Not ready.

  9. Select Save. The learning profile will now appear on the student's Performance tab under Learning profiles.

Inactivating a student's learning profile does not delete the learning profile form or remove the filled-out form from the student's records; it only marks the learning profile "Inactive" for this particular student.

  1. In Academics, go to Learning center and select Students with learning profiles.

  2. Find the student with an active learning profile and select Inactivate.

  3. Select a date on which the learning profile will no longer be active for this student.

  4. Select Save.

If you would like to copy a learning profile that has already been filled out for a student, follow these steps:

  1. In Academics, select People finder to search for and select the student.

  2. On the student's Performance tab, locate the Learning profiles tile.

  3. Select the context menu beside the learning profile and select Copy learning profile. This opens the Add learning profile modal with fields filled in based on the existing profile.

    Note: The following fields are not copied over: Start on date, End on date, and Publish selections (I.e., Ready or Not ready).

  4. Make selections and changes as needed. Select Save when you are finished.

To edit a student's existing learning profile: 

  1. In Academics, select People finder, then search for and select the student.

  2. On the Performance tab, locate the Learning profiles tile.

  3. Select the context menu beside an existing learning profile and select Edit.

    Note: You cannot edit the Student, Start on, or Learning profile.

  4. Make selections and changes as needed. Select Save when you are finished.

To view previous changes to a student's learning profile:

  1. In Academics, select People finder and locate the student.

  2. On the Performance tab, locate the Learning profiles tile.

  3. Select the context menu beside an existing learning profile and select See change history.

Once your school has created learning profile forms and filled them out for students, you can generate lists and spreadsheets of students with learning profiles.

  1. In Academics, go to Reporting and select Reports.

  2. Open the Category menu and select Learning profiles.

  3. Select Run beside one of the following report types:

    • Learning Profiles - By Author

    • Learning Profiles - By Student

    • Learning Profiles - By Type

    • Student Learning Profiles

  4. The report generator will open in a new browser window. Set your parameters, then select Generate Report or choose one of the file export options.