Enter Grade Report Grades by Student

Grading Managers can edit or view an individual student's grade report grades in Enter grades by student. They can access and change grades, comments, and credits for courses that a student is currently enrolled in or was enrolled in previously. It's worth noting that comments can be changed after the report card is viewed as long as the grading start and end dates on the marking period are active. The next time the family member clicks the link to generate the report card, it will show the updated comment.

To manage grades:

  1. From the persona menu, choose Academics.

  2. Under Grades, select Grades management.

  3. Select Enter grades by student.

  4. Select the School Year, then use Search or select the first letter of the student's last name to find the student.

To enter grades for students enrolled in a course, see Enter Report Card Grade Report Grades by Class.

Note: If you are a faculty member looking for instructions on recording grade report grades, see Grading - Grade Report Grade Entry for Faculty.

  1. Find the row labeled Grades & Credits and select View.

  2. Use the School Year, Group Type, Style, and Course menus to find the grades you would like to edit.

  3. Select Edit.

  4. Update the grades, comments, credits, and Include in grade averages designations as needed.

  5. Select Save.

Grading Managers can edit or review grades for courses that a student has dropped using the Grades & Credits - Dropped task. This task displays all grades, comments, and credits for courses that a student has dropped.

  1. Find the row labeled Grades & Credits - Dropped and select View.

  2. Use the School Year, Group Type, Style, and Course menus to find the grades you would like to edit.

  3. Select Edit. Change the grades as needed.

  4. Select Save.

Grading managers can add, edit, or view grades for a course that a student has taken outside of the school using the Grades & Credits - Transfer task. This is also where historic transcript grades are managed.

  1. Find the row labeled Grades & Credits - Transfer and select View.

  2. Select Add Transfer Course next to the year in which you would like to add the transfer class.

  3. Fill out the required fields. Any field marked with an asterisk (*) is mandatory. Equivalent Course is optional and is used for GPA weighting.

  4. Enter the Grades, Credits, and GPA Points in the text boxes or dropdown menus at the bottom of the screen.

  5. Select Save or Save & Add Another.

Tip: To add or edit transfer or sending schools, refer to information about transfer and sending schools. To manage transfer or sending school enrollments for a specific student, refer to Access information for a user's profile in Core.

In Enter grades by student, you can also select View beside one of the following options to view and edit additional information:

  • Transcript Actions: Keep track of where your school has sent transcripts for a student by adding or editing entries.

  • Report Cards: Generate and download PDF copies of any past grade report for a student.

  • Transcript: Generate and download PDF or Word document copies of a student's transcripts.

  • Course Distinctions: See a list of all course names in a student's history along with course length, teacher, and distinction (if applicable). For more information, see the help topic Course Distinctions.

  • Test Scores: Add or edit a student's scores on standardized tests such as the SAT, ACT, or PSAT. For more information, see the help topic Test Scores.

There may be instances where a specific grade should be excluded from grade average calculations for a student. For example, your school's grading policy may state that if a student retakes a course, only the most recent grade is included in grade average calculations.

All grades are included in grade average calculations by default, but a Grading Manager can exclude a student's grade from calculations by disabling the Include in grade averages designation for that grade.

Note: Include in grade averages is only available via Enter grades by students in Grades & Credits. It is not available in Enter grades by class and it is not available for Grades & Credits - Dropped or Grades and Credits - Transfer.

Exclude a grade from grade average calculations

  1. In Academics. select Grades, Grades management, then Enter grades by student.

  2. Select the School Year, then use Search or select the first letter of the student's last name to find the student.

  3. Under the student's name, select View next to Grades & Credits.

  4. Use the School Year and Course menus to locate the course and grade.

  5. Select Edit.

  6. Disable Include in grade averages under the grade you want to exclude.

  7. Select Save.

Note: In grade average calculations, Grading Managers can opt to ignore the Include in grade averages designation and include all grades in a calculation. For more information, see Create Grade Calculations & Rank.

Tip: Use the Include in grade averages column or filter in the Report CardGrade Report Grades List to review the designation on student grades.