Automatic payments

From a client record, under Automatic payments, select Add.

Enter a description for the variable payment plan and select a status.

With variable plans, clients pay the entire balance due when statements are generated.

Tip: If you no longer want to use an existing plan, update the status to inactive. Inactive plans aren't included in reports or queries.

Enter a description, and specify a plan type and status.

• Fixed payment plans - clients pay fixed amounts according to a schedule.

• Variable payment plans - clients pay the entire balance due when statements are generated.

Tip: If you no longer want to use an existing plan, update the status to inactive. For tracking, inactive plans aren't included in reports or queries.

Determine whether EFT transactions can be used for automatic drafting, then select the bank account.

For fixed plans, select Schedule to choose payment frequency details.

Under Receivables details, view and select payees whose balance you want to reduce.

Under Distributions, specify debit accounts, classifications using grants or transaction codes, and custom fields for reporting purposes. You can also select to distribute the information evenly or by percent. For more information, see Distributions.

Note: The distributions you view are determined by the Allow non-bank transactions to use cash accounts business rule from Payables, Settings.

Note: In a future release, we'll offer full support for distributions.

For Interfund entry set, select a set to balance accounts if the debit and credit accounts aren’t in the same fund. For more details, see Interfund Sets.

If needed, add custom fields to track additional info and filter payment plans when you search for them. For more details, see Custom Fields.

Select Save.