Account Record Non-disbursed Payments

Note: Don't see this yet? This feature is in Limited Availability (LA) and is releasing in waves. During the LA, we'll review and implement participant feedback to prepare for general availability.

With Deposit Connect™, Raiser's Edge NXT, Blackbaud Merchant Services (now part of Blackbaud Integrated Payments), and Financial Edge NXT work together to reduce the burden of manually reconciling a deposit to your general ledger. After you post gifts in Raiser's Edge NXT, details from Blackbaud Merchant Services are retrieved and display on batch and account records in Financial Edge NXT. These details are used to create a deposit all within Financial Edge NXT — eliminating the need to manually reconcile disbursed payments with corresponding gift records in Raiser's Edge NXT!

Holding non-disbursed payments in a general ledger clearing account is a key part of the Deposit Connect workflow in Financial Edge NXT.

From General ledger, Accounts, open a clearing account record. Under Non-disbursed payments, view a list of payments currently held in the account until they're fully disbursed. For each payment, you can view Blackbaud Merchant Services details including Record ID, Gross amount, Net amount, and Fee amount. Select a payment's Record ID to drill in and view gift details directly in Financial Edge NXT (you can view from the batch as well!). For more info about clearing accounts, see Disbursements.

Warning: At this time, only gifts disbursed through Blackbaud Merchant Services are included in the automated workflow.

To customize your view, select Columns, choose details to include, then select Apply changes. If necessary, drag and drop the headers to reorder each column.

Once a day, Financial Edge NXT communicates with Blackbaud Merchant Services to determine which gift payments have disbursed. Financial Edge NXT then prepares to create a new, closed deposit to house those gifts until you're ready to post.

After posting, equivalent payments in the clearing account are released and the deposit reconciles with the general ledger. Reconciled payments are then removed from this list of non-disbursed payments.

Tip: For end-to-end details about Deposit Connect, see the Deposit Connect tutorial.