Add Account

In General Ledger, Accounts, accounts group and track financial transactions posted from Journal entry or other areas such as Payables. Each account reflects increases, decreases, and an ending balance used to generate financial statements.

Tip: If you are looking to add a new cash account, see Bank Accounts.

1. From the list of accounts, select Add, Add account.

2. Enter an account number and description.

   All segments must have valid values based on the account structure defined in Settings, General ledger, Account setup and Account codes.

   Tip: For details about an account's structure, including how to add segments and adjust segment lengths, see Account Structure. For details about adding account codes, see Account Codes.

3. To lock the account from data entry, select Prevent data entry for this account.

   Tip: You can also prevent posting after a future date by selecting Prevent posting after and entering a date.

4. Enter the Report classifications fields. You can view and edit Statement of cash flows and Working capital schedule only when Do not allow editing of class restrictions on funds is cleared in Settings, General ledger, Business rules, Fund.

   • Class - Defaults from the account code or fund specified by the account number.

   • Statement of cash flows - Defaults from account code specified on account number.

   • Working capital schedule - Defaults from account code specified on account number.

5. To add additional details for the account or improve filtering in searches, use custom fields.

6. Enter the Transaction defaults fields. The transaction codes that appear are set up in Settings, General ledger, Transaction codes. The options for each transaction code default from table entries. To edit the table entries, navigate to Settings, Fields and tables, Tables.

   Defaults for each transaction code are based on the fund settings.

7. Select Save.