Adjustment Categories

Use adjustment categories to save default values for recurring bank account and credit card adjustments, such as interest, service charges, balance adjustments, and transfers. When you save these defaults, you can enter transactions faster and keep entries consistent.

For example, if you record a monthly bank service fee, create one adjustment category with the standard amount, reference, and distribution details. Then, when you add the transaction, select that category to populate those values automatically.

From Treasury, open a bank account or credit card account record. Under Adjustment categories, you can review saved categories, open a category to update it, copy one to create a new category, or delete categories you no longer need.

Tip: After you add an adjustment, post it before you reconcile. For step-by-step guidance, see Bank Account Adjustments.

To edit a category, open the menu for that category, select Edit, update the values, and select Save. To remove a category, open the same menu and select Delete.

Add an Adjustment Category

  1. Under Adjustment categories on a bank account or credit card account, select Add.

  2. Enter a name and default information for the adjustment category.

    • Adjustment date - Enter the date to use as the default when creating an adjustment of this type.

    • Amount - Enter the amount of the adjustment. You can leave this field blank and enter the amount when you create the adjustment.

    • Adjustment type - Select Deposit, Payment, or Transfer Out. In this context, Deposit increases the account balance, and Payment decreases the account balance. For example, a service fee is a payment, and an account credit is a deposit.

    • Reference - Enter a journal reference. This information appears in the check register.

    • Post status and date - Enter the post status and date for the adjustment category.

    • Notes - Enter any notes you want associated with the adjustment category.

  3. Under Distributions, create the default distribution for the category. Select the account and enter the credit amount. To review distribution setup, see Distributions.

  4. Select the projects, grants, and transaction codes for the distribution.

  5. To apply an account distribution set, select More, and then select Apply account distribution set. This lets you split an assigned amount across multiple projects and transaction codes.

  6. To add custom fields that further define the distribution, select Select custom fields in the custom fields column. For setup details, see Custom Fields.

  7. In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund.

    Tip: You define interfund entry sets in the database view.

  8. Select Save.