Add or Copy Allocation Pools

Pools are groups of accounts you create to calculate the amounts you're allocating. Use pools specifically with indirect cost allocations or investment accounts which are also used for monitoring investments.

For example, your org invests money from different funds and endowments in an investment account; however, the amounts received from each of these funds or endowments must be maintained separately in your general ledger. When you receive a statement for the investment account, you calculate earnings or losses for each fund in the investment pool using a complex formula to find the asset balance for each fund, asset balance of the entire investment account, and each fund’s percentage of the total. With allocation pools, you don't need these complex calculations. You can create pooled investment accounts and easily monitor their individual balances.

1. From Settings, Allocations, under Pools, select Add.

   To copy from an existing pool, select Copy from a pool's menu and follow the remaining steps below.

2. Enter a unique pool ID and description for easy identification.

3. To use this pool with indirect cost allocations, select one or more projects.

4. Determine how to apply filters to line items:

   • Use once - All fields and defaults are shared between all line items.

   • Use separately - Fields and defaults are specific to each line item.

5. Select a basis that determines how the allocation pool will be structured.

   Choose values for any additional fields according to your basis.

   Note: If you change the basis, line items are removed and you'll need to add new ones.

6. Add defaults and filters for each line item as necessary.

   Tip: To quickly select account ranges without entering numbers, mask accounts for pool defaults.

7. Select Save.

Edit or Delete Allocation Pools

From Settings, Allocations, under Pools, select Edit or Delete from a pool's menu.

Tip: You can only delete pools when they aren't used by an allocation.