Report Types

Balance sheet The Balance sheet reflects your organization’s financial position at a specific moment in time. It reports on balances for all asset, liability, and net asset accounts as of a specific date or end of a fiscal period.

Batch detail reportThe Batch detail report provides detailed information about selected batches and transactions within those batches. This report can include the batch number, batch description, number of transactions, balance, status, date posted, who created and posted the batch, and batch notes. Transaction information includes transaction number, account number, account description, journal, journal reference, transaction date, transaction debit or credit amount, and transaction distribution details.

Budget adjustments journalThe Budget adjustments journal lists adjustments to account, grant, and project budgets for a time period you select. It can include the dates adjustments were made and who made the adjustments.

Budget adjustments reportThe Budget adjustments report lists adjustments to account, grant, and project budgets. This report includes original budget information with adjustments and final budget information.

Budget distribution reportThe Budget distribution report lists budget distributions for account, grant, and project budgets for a time period you select. You can include budget and account notes on this report. You can also include percentages and accounts with zero budgets.

Chart of accounts report The Chart of accounts report displays your general ledger account information including categories, attributes, active or inactive status, and segment values.

Chart validation reportThe Chart validation report lists any missing or duplicate accounts for a chart template. We highly recommend you run this report before running financial statements to make sure the chart template includes correct accounts.

Custom management reportThe Custom management report provides a combined view of balance sheet and income statement accounts to get a broad view of your organization. It gives you flexibility in reporting financial information by combining balances across an entire chart template.

GASB - Statement of Revenues, Expenditures, and ChangesThe Statement of Revenues, Expenditures, and Changes provides a summary of your organization’s financial activity over a time period you select. This report is much like a typical income statement, but it is pre-formatted with columns according to the GASB requirements.

General ledger reportThe General ledger report provides transaction activity (by account) for a range of selected accounting periods.

Grant analysis report The Grant analysis report provides grant activity for a specific period of time. Use this report track grant activity that is available for receivables transactions or track activity that hasn't been assigned to a billing item.

Grant budget versus actual reportThe Grant budget versus actual report displays budget info and the actual activity of selected grants and accounts. Use this report to compare actual and budgeted revenue and expenses for a grant.

Income statementThe Income statement provides a summary of your organization’s financial activity over a selected time period. This traditional accounting report provides information about all revenue, expense, gift, transfer, loss, and gain accounts over a specified period of time.

Project activity reportThe Project activity report displays transaction and balance information for a project. You can run the report in summary or detail format. Run the summary project activity report to review transaction information for a project such as the project's description, the beginning and ending balance amounts, adjustment amounts, and net change amounts. Run the detail project activity report to review transaction information for a project such as the transaction's date and reference. It also displays the project's description, beginning balance amount, and the total adjustment amount.

Project budget versus actual reportThe Project budget versus actual report provides budget information and reports the actual activity of selected projects and accounts.

Project detail reportThe Project detail report provides beginning balance, net change, and ending balance amounts for a project.

Project financial statementsThe Project financial statements report shows an income statement and balance sheet for individual projects. Use this data to track financial information associated with individual projects.

Statement of activitiesThe Statement of activities report provides a view of your organization’s performance for a specific reporting period. This is a profit-loss statement that you can use to produce an FAS 117 report.

Statement of cash flowsThe Statement of cash flows report shows the flow of cash and cash equivalents in and out of your organization. Use this report to review sources and uses of cash flow during a specified time period as well as information about operating, investing, and financing activities. Each balance sheet account has a cash flow code that determines where the account displays in the report.

Statement of financial positionThe Statement of financial position report provides the financial position of your organization at a particular moment in time, including information about total assets and liabilities; unrestricted, temporarily restricted, and permanently restricted net assets; and total net assets.Use this report for FAS 117 reporting.

Statement of functional expensesThe Statement of functional expenses report provides functional expense information over a specified period of time. Use this report to help you meet FASB Statement Number 117 requirements by providing the additional information about expenses (but not losses) reported by functional classification, such as major classes of program services and supporting activities.

Statement of revenues, expenditures, and changesThe Statement of Revenues, Expenditures, and Changes provides a summary of your organization’s financial activity over a time period you select.

Transaction journalThe Transaction journal lists debits and credits entered directly fromGeneral ledger, Journal entry or from another Blackbaud solution.

Trial balance reportThe Trial balance report lists each account balance and indicates whether the total amount of debits equals the total amount of credits. Use this report to reconcile accounts at the end of each accounting period.

1099 activity reportThe 1099 Activity report lists payments made against invoices with assigned 1099 boxes. The info is summarized by individual box and vendor over a specified time.

Aged accounts payable reportThe Aged accounts payable report lists an aging timeline for each invoice, amounts due to vendors, and a list of open invoices and credit memos associated with selected vendors.This report is useful on a weekly or monthly basis to confirm timely payment of invoices.

Accounts Payable account distribution reportThe AP account distribution report provides distribution details for transactions in Payables. Use this report to review distribution of one or more invoices during reconciliation.

Cash disbursement journalsThe Cash disbursement journal shows information about cash disbursements, such as payments, created from Payables. It presents all payments created including computer checks, one-time checks, manual checks, EFTs, and bank drafts. It reports on all outflows of cash for a specified period of time and are presented in a summary format or with distribution details.

Cash requirements reportThe Cash requirements report lists the cash amount required to meet your organization’s obligations on a specified date. For example, you can sort the report by "Invoice due date" to see the total amount of invoice balance due by date. You could sort the report by "Vendor name" if you wanted to see the invoice total due by vendor. To make adjustments to data in this report, navigate to Payables, Invoices.

Credit memo reportThe Credit memo report provides a detailed list of vendors’ credit memo activity, including the amount used for each vendor and the amount of credit outstanding per vendor record.Use this report to determine all total outstanding credit memos issued to date that you need to apply before paying vendor invoices.

Encumbrance reportAn encumbrance is an item an organization has ordered but not yet paid for. The Encumbrance report displays outstanding debts on purchase orders as well as the purchase order details, extended cost information, and grand totals for the detail definitions.

Invoice expense allocation reportThe Invoice expense allocation report includes vendor expense distribution for accounts and transaction characteristics, including invoice debit information for selected vendors. Use this report to review which expense accounts are affected when you post invoices to General ledger.

Invoice history reportThe Invoice history report lists invoices and their balances according to the application of payments, credit memos, and adjustments over a specified date range.

Open invoice reportThe Open invoice report lists all unpaid invoices and unapplied credit memos for a specified date range.Use this report to reconcile open invoices to your general ledger accounts.

Open purchase orders reportThe Open purchase orders report displays all line items and their respective purchase orders.Use this report to review extended cost information as well as subtotals for the detail definitions in the report.

Project distribution reportThe Project distribution report lists all debits and credits associated with each project in either detail or summary format.

Purchase order detail reportThe Purchase order detail report displays purchase order detail and line item detail for a specified time period. You can also include distribution information for each purchase order line item in the report. All totals are presented as transaction totals and don't include outstanding balances.

Purchase order history reportThe Purchase order history report provides a complete history of selected purchase orders, including all line items and receipts.

Receipt report The Receipt report presents extended cost information versus actual cost information for line items received.

Requisition detail reportThe Requisition Detail Report lists subordinate line item detail for specified requisitions and periods of time. All totals are presented in terms of transaction totals and do not include outstanding balances.

Requisition profile reportThe Requisition Profile Report presents biographical and summary information for specified requisitions and subordinate line item detail for a specified period of time.

Transaction register reportThe Transaction register report lists a summary of Payables transactions during a specified date range.Use this report to reconcile Payables transactions to the general ledger and provide a detailed list of invoice transactions, credit memo transactions, and associated general ledger distributions.

Vendor activity reportThe Vendor activity report lists transactions generated in Payables over a specified period of time.Since vendor balances are used, this report ties directly to the Open invoice and Aged payables reports. Note that the total vendor balance should equal the sum of all open invoices.

Bank reconciliation reportThe Bank reconciliation report provides details of the bank register reconciliation with the bank statement. In addition, this report lists all transactions included in the reconciliation process and all adjustments (such as fees, interest earned, voided checks) recorded in the register at the date of reconciliation. Use this report to troubleshoot issues before you receive your bank statement.

Bank register reportThe Bank register report lists transactions from the bank account and credit card account registers. Depending on the parameters you set, you can include deposits, payments, subledger information, transaction type and status, and post status. To view credit card account activity, you can filter by charges, payments or credits, transaction type, and post status.

Cash receipts reportThe Cash receipts report lists detailed cash receipts activity over a specified period of time. This report displays individual receipts as well as payment details.

Deposit reportThe Deposit report includes information about a selection of deposits, including payment details and bank information, such as account number and routing number.

Acquisition reportThe Acquisition report provides a list of assets based on acquisition dates or a specified date range.

Asset listing reportThe Asset listing report provides details of your assets. You can set date parameters such as calculate book value as of date, asset in service date, or asset disposal date. Disposed assets may also be useful to track.This report is particularly helpful for auditors.

Book value reportThe Book value report provides acquisition value, depreciable basis, accumulated depreciation, and book value for assets you select.

Depreciation summary reportThe Depreciation summary report lists depreciation summarized by asset class, location, department, or depreciation method.

Disposal gain/loss reportThe Disposal gain/loss report lists all assets disposed of in a specified date range. You can use this report to verify disposal transactions posted accurately to General Ledger.

Fixed assets account distribution reportThe Fixed assets account distribution report lists depreciation activity by General Ledger account number.

Projected depreciation reportThe Projected depreciation report projects deprecation for future years for selected assets.

Year-to-date depreciation reportThe Year-to-date depreciation report lists depreciation basis, prior years’ depreciation, and year-to-date depreciation expenses for selected assets.

Aged accounts receivable reportThe Aged accounts receivable report lists balances distributed in aging periods and includes transactions based on transaction date filters.Use this report to determine past due and current balances for clients.

Receivables account distribution report The Account distribution report lists debit and credit amounts created by receivables transactions and adjustments.

Client account activity list The Client account activity list displays all activity generated by a client, as well as any activity for which a client is responsible.

Client account activity report The Client account activity report displays charges generated by clients and who is responsible for the charges. You can also run the report for charges for which clients are responsible, and who generated the charges.

Open items reportThe Open items report lists open transactions based on a selected date. You can also specify open charges to include based on transaction or post date. Use this report to determine if transactions posted properly, and which subsidiary ledger transactions are causing a difference in your general ledger balance.

Service and sales analysis report The Service and Sales Analysis Report provides transaction information for clients and products. For example, use this report for an analysis of sales by specific products or client attributes.

Service and sales trend analysis report The Service and Sales Trend Analysis Report provides a comparison of transaction data. This report is useful to compare sales data for different time periods.

Cash receipts account distribution reportThe Cash receipts account distribution report lists debit and credit amounts created by cash receipt transactions and their adjustments.