Payable Invoice Distributions

Invoice distributions contain account distribution information such as debit and credit accounts, the amount to distribute, and whether to classify distributions using projects, classes, grants, or transaction codes. You add invoice distribution information when you add a new invoice.

Tip: When you view distributions on the invoice record, select Distributions to expand the full list of invoice distributions, including the record's interfund entries. Use filters to locate invoice distributions easier and faster. For more information, see Distribution Filters.

Payables automatically verifies that all distributions balance when you save the invoice, so you are assured the distributions will post.

Add invoice distribution

Tip: To automatically default distributions when you create an invoice for a vendor, you can define default distributions on the vendor's record. For more information, see Vendor Default Distributions.

Under Distributions, select the account and enter a description for the distribution.
Enter the debit and credit amounts for the distribution. The two columns don't always equal the invoice total because invoices allow for negative distributions.

Note: Normally, invoices are distributed to expense accounts, which are debited to record the expense. A credit to an expense account reduces the expense amount, and is sometimes referred to as a “negative distribution.”
Next, select the projects, classes, grants, and transaction codes for the distribution.
To apply an account distribution set, make your selection and select Apply to distributions. Account distribution sets allow you to split an amount you have assigned to an account over several projects and transaction codes.

Tip: To save time entering distributions, select More, Apply account distribution set. Distribution sets default the information you need in the line instead of selecting data in each column. If you split the distribution, select the icon in the Split column and then select More, Apply project distribution set to also save time entering splits.

You can use the Distribution Set Creator Excel add-in to add cash management distribution sets. For more information, see Distribution Set Creator Excel Add-In.
Select custom fields to further define the distribution. For more information, see Custom Fields.
In the Interfund entry set field, select a set to balance the accounts if the debit and credit accounts aren't in the same fund.

Tip: You define interfund entry sets in the database view.
To distribute discounts to invoice expense accounts instead of the default discount account, select Distribute discounts to invoice expense accounts.
Select Add distribution.