Project Record

From General ledger, Projects, use projects to record transactions and report on activity for grants, endowments, scholarships, programs, special events, investments, or other similar entities. Project records provide an extra level of tracking for you to run detailed reports while ensuring you meet donor restrictions.

To open, select View from the menu of a project or select its project ID. From the record, you can work with details, such as project activity, alerts, custom fields, attachments, credit memos, actions, and notes.

Add a contact to keep key stakeholders, team members, and other relevant individuals associated with the project.

Activity displays a summary of details, including beginning and ending balances, revenue, expenses and net change. The full summary amount displays, regardless of the account security in place. When you view a period, all amounts that make up the summary number are displayed while the account ID and description are masked.

Budget details include actual and budgeted amounts for a specified time period. The full summary amount displays, regardless of the account security in place. When you view a category, all amounts that make up the summary number are displayed while the account ID and description are masked.

Tip: The Budget scenario filter shows only budgets that exist for the selected fiscal year on the selected project. If no budgets exist for the selected year and project, the full filter isn't available.

Balance sheets provides a snapshot of a project's financial position by displaying balances associated with the project. They help you monitor assets, liabilities, fund balances, and other financial activity tied to the project, giving you greater visibility into its financial health. By reviewing project balance sheets, you can track resources, verify balances, identify potential issues, and make more informed financial and project management decisions. Filters and tips help you work more effectively.

Edit or Delete a Project Record

To edit a project, select Edit on the action bar (or from the project's menu on the Projects page), then make your changes. For example, you may want to update the start or end date after the timeline changes. Keeping project details current helps ensure reports, budgets, and project tracking reflect the latest project status.

To delete a project, select Delete from the project record action bar.

Tip: You must have appropriate security rights to delete a project. You can't delete projects that have transaction activity or are in use by other records.