Record Bank Drafts for an Invoice

A bank draft is a payment your bank processes automatically, such as a monthly utility payment. You can record a bank draft for an invoice to reflect the amount withdrawn directly from your bank account.

Note: With Bank feeds, a payment may clear the online bank before it is made in Financial Edge NXT. In this case, during the download and clear process, a matching payment can't be found in the bank register. To create a match, record a bank draft and create (or search for) the invoice associated with the payment.

1. From Payables, Invoices, under Standard, you can record a bank draft in several ways:

   • From the list of invoices, select Record bank draft from an invoice's menu.

   • From an invoice record, select Record bank draft on the action bar.

   • With Bank feeds, when manually matching, select a Bank feed transaction (payment from the online bank) that needs an associated invoice, then select Record bank draft.

2. Select bank draft details, such as payment date and bank account.

   A bank draft number defaults based on subledger settings for the bank account.

   Tip: With Bank feeds, search for an existing invoice or add a new one.

3. Enter a full or partial amount, depending on how much of the invoice you want to pay.

   Tip: When you return to the list of invoices, filter by Partially paid to quickly find invoices with remaining balances.

4. Select Save.

   The invoice is now paid or partially paid and an associated payment record is created.

   Note: With Bank feeds, saving a bank draft automatically selects the payment and prepares it for matching. Select Match and clear to continue working through the list until all transactions are matched. After matching, transactions are removed from the list and shown as matched in the bank feed.