Record Bank Draft

A bank draft is a payment processed by your bank, such as a monthly utility payment set up for automatic withdrawal. You can record a bank draft payment for an invoice to reflect the automatic withdrawal amount.

Note: With Bank feeds, a payment may clear the online bank before it is made in Financial Edge NXT. In this case, during the download and clear process, a matching payment can't be found in the bank register. To create a match, record a bank draft and create (or search for) the invoice associated with the payment.

  1. You can record a bank draft in various ways:

    • From the list of invoices, use an invoice's menu to select Record bank draft.

    • From an invoice record, select Record bank draft on the action bar.

    • With Bank feeds, when manually matching, select a Bank feed transaction (payment from the online bank) that needs an associated invoice, and select Record bank draft.

  2. Select information for the bank draft, such as payment date and bank account. A bank draft number defaults based on subledger settings for the bank account.

    Note: With Bank feeds, you can search for or add a new invoice. For more information about adding an invoice, see Add Invoices in Payables.

  3. In the Amount field, enter the amount to pay. You can enter less than the full amount to partially pay the invoice.

    Tip: You can filter and view invoices using the "Partially paid" status.

  4. Select Save. The invoice status changes to Paid and the associated payment record is created.

    Note: With Bank feeds, after you save the bank draft, the payment is automatically selected and ready to be matched. You can then select Match and clear to continue working through the lists until all transactions are matched. As you match, transactions remove and appear as matched in the bank feed.