Validate and Post a Batch

You validate a batch to ensure it is in balance. When you validate a batch, General ledger makes sure it is in balance by fund, amount, period, period within a fund, source, and type.

The batch must also be in balance by any project, class, and/or transaction code required on the fund record. You can validate a batch of transactions from the batch record in Journal entry or from the Journal entry batches list.

You can validate a batch in several ways:

  • From the action bar of an open batch, select Validate.

  • From the Journal entry batches list, you can validate a single batch or multiple batches at once. From the list, select one or more batches, then select Validate only.

  • From the Journal entry batches list, you can validate and post a single batch or multiple batches at once. From the list, select one or more batches, then select Validate and post. For more information about posting batches, see Batch Records.

When the validation is successful, click the message at the bottom right of your screen to access the Batch Validation Report. From here, you can view, export, or print the report (depending on the Journal Entry report options you selected in User Options, the report may print by default). Once you finish, close the report to finish the validation process.

Tip: When validating multiple batches at once, one Batch Validation Report appears and includes details for all the batches you selected to validate.

If the validation process fails, you can view the balancing errors on the Batch Validation Report.

Note: For information about validating and posting subledgers, see Post Subledgers.

You can post an approved batch directly from its record or from the Journal entry batches list.

  • From the action bar of an open batch, select Post.

  • From the Journal entry batches list, you can validate and post a single batch or multiple batches at once. From the list, select one or more batches, then select Validate and post.

    For more information about posting, see Batch Records.

You can also post the Payables subledger from General ledger, Post subledgers. For information about validating and posting subsidiary ledgers, see Post Subledgers.