Validate and Post a Batch

Validate a batch to confirm it is balanced before posting. During validation, General ledger verifies that the batch balances by fund, amount, period, period within fund, source, and transaction type.

The batch must also balance for any required project, class, or transaction code defined on the fund record. You can validate a batch from the batch record in Journal entries or from the Journal entry batches list.

Validate a Batch

You can validate a batch in several ways:

  • From the action bar of an open batch, select Validate.

  • From the Journal entry batches list, you can validate a single batch or multiple batches at once. From the list, select one or more batches, then select Validate only.

  • From the Journal entry batches list, you can validate and post a single batch or multiple batches at once. From the list, select one or more batches, then select Validate and post. For details, review the batch record.

When the validation is successful, select the message at the bottom right of your screen to access the Batch Validation report. From here, you can view, export, or print the report (depending on the Journal Entry report options you selected in User Options, the report may print by default). Once you finish, close the report to finish the validation process.

Tip: When validating multiple batches at once, one Batch Validation report appears and includes details for all the batches you selected to validate.

If the validation process fails, you can view the balancing errors on the Batch Validation report.

Note: Review post subledgers for details about validating and posting.

Post a Batch

You can post an approved batch directly from its record or from the Journal entry batches list.

  • From the action bar of an open batch, select Post.

  • From the Journal entry batches list, you can validate and post a single batch or multiple batches at once. From the list, select one or more batches, then select Validate and post.

    For details, review the batch record.

You can also post the Payables subledger from General ledger, Post subledgers. Review post subledgers for details about validating and posting subsidiary ledgers.