Treasury Settings

Configure Treasury settings to manage logos and signatures, set deposit and payment rules, and format payment receipts for your organization. These settings help keep payment documents consistent and support your deposit and payment workflows.

To open these settings, select Settings, then Treasury.

Note: The options that appear under Settings are based on the user’s permissions.

To format checks or electronic fund transfers, open a bank account record. Under Treasury and Pay invoices, select Format settings, then select Computer check or Electronic Fund Transfer. For setup details, see Format check settings or EFT settings.

Configuration

Stub Logos — Add and manage stub logos for your organization. For instructions, see Manage logos.

Organization Logos — Add and manage check logos for your organization using Manage logos.

Signatures — Add or edit signature images for checks, purchase orders, and receipts. See Manage signatures for details.

Business Rules

Deposits

  • Warn when projected and actual amounts don't match displays a warning on a deposit record when its projected and actual amounts differ.

  • Exclude "Do not post" from Post status removes Do not post from the Post status options when users add or edit deposits.

Payments

  • Use Duplicate payments to compare selected payment details and identify possible duplicates. Select the fields to compare, set a character length when needed, and select Check for duplicate payments. For example, select Payment comment and set the length to 25 to compare the first 25 characters of each comment.

    Note: Payment date and amount are duplicate fields by default. Warn user duplicates exist displays a warning when you save a payment with the same date and amount as another payment. Selecting Don't allow duplicates prevents users from saving those payments.

Communications

Format Receipt — Specify the organization contact details, categories, and signature to include on payment receipts. For instructions on creating receipts, see Generate and print receipts.

Tips and Best Practices

  • Select duplicate payment fields that reflect how your organization identifies repeated payments.

  • Set a character length that compares enough of a text value to identify likely duplicates without comparing irrelevant text.

  • Review the default payment date and amount comparison before enabling duplicate warnings or prevention.

  • Decide whether users should receive a warning or be prevented from saving duplicate payments based on your review process.

  • Confirm that deposit warning and post status settings match your organization's deposit workflow.