Deposit Records

Use the deposit record to group payments, track totals, and monitor deposit progress in one place. The summary highlights key details such as deposit date, amount, and status.

Edit Deposit

To update a deposit, select Edit. Select Deposit ticket printed after you print the deposit report, and select Deposit cleared after the bank clears the deposit. For field details, see add deposits.

Note: To run the deposit report, go to Analysis, Reports, and select Add. Under Type, select Deposit report. The report includes payment and bank details, and you can update the print date and close the deposit.

Set the Status

Set a deposit to open or closed based on your workflow. The action bar shows Open deposit or Close deposit for the current status. After you close a deposit, you cannot add payments.

Payments lists each payment in the deposit and compares projected and actual totals and counts. To add payments, select Add.

To view or delete a payment, select the row menu. For payment details, see cash receipt payment records.

Tip: You post payments, not deposits. After you add all deposit payments, go to General ledger, Post subledgers. When all payments post, the deposit post status updates to Posted.

Note: You need security rights to edit a deposit and delete its payments. You cannot delete a posted payment or a payment in a closed deposit.

Details shows deposit information and default values for new associated payments.

Use Attachments to add files or links to the deposit record. Drag a file, browse for a file, or link to cloud storage.

History tracks deposit changes, including date, update details, and who made the change.