Comments List and Report Page

The Comments list and report page displays different items depending on what role you have:

Comments tab (folder Author or Manager) - To access, click the Comments tab for a Web page's Status page. Lists all comments ever submitted from the Web page, live or not. If no Comments have been submitted or the page does not contain an Add Comment Form component, the tab is empty.
All Comments report (folder Manager or Website Administrator) - To access, click All Comments in the Reports area of the Reports and Tools page. If you are a folder Manager, lists all comments (any Status, Live or not) submitted from pages in folders where you are a Manager. If you are a Website Administrator, lists all comments submitted from anywhere in the site and includes a toolbar button to download Comments metadata.
My Comment Approvals report (folder Manager only) - To access, go to your Workspace and click the Review comments link under My Comment Approvals, or click My Comment Approvals in the Reports area of the Reports and Tools page. Lists the most recently created comments with Submitted status (up to 15) for live Web pages in any folder(s) where you are a Manager. Only comments with Submitted status are listed; processed (Approved or Rejected) comments are not. If no comments need processing, the list is empty.

Listed comments are initially default-sorted by creation date and time, with the most recent at the top. Click a column heading such as Submitted By to sort by that heading.

Click a live link in the Comment column to open the Status page Properties tab for that comment. (The Status page for a Comment does not include any other tabs.)

The Comments list and report page varies depending on your role and on which of the above "versions" you are viewing. Some or all of the following information displays for each comment: text content, approval status, live status, page location (live URL), submitter, and submission date. Comments can be processed (approved or rejected) individually or in bulk.

Note: A folder Author can only view the Comments tab. He cannot access editing or processing actions like the Approve Comment button.

Button/Field/ Column	Description
Approve Comment	(folder Manager or Website Administrator) Click to approve selected comment(s). You can approve a Submitted comment or a previously-Rejected comment. Upon approval, the comment goes live and displays in any associated Comments list on a published page. Click to select a single comment, hold the Shift or Ctrl key when you click to select multiple comments.
Reject Comment	(folder Manager or Website Administrator) Click to reject selected comment(s). If you reject a Submitted comment for a moderated Comments thread, it remains unpublished. If you reject a previously published comment -- either a Submitted comment for an unmoderated thread or a previously Approved comment-- it is unpublished and removed from any associated Comments list on a published page. Click to select a single comment, hold the Shift or Ctrl key when you click to select multiple comments. Note: This action does not delete comments. Rejected comments remain in the database, and a Manager or a Website Administrator can later approve a previously-rejected Comment for publication.
Status menu	Use the drop-down menu to refine the list of comments by Status: All (any status), Submitted, Approved, or Rejected. (folder Manager only) Only comments with Submitted status display in My Comment Approvals. (Website Administrator only) In the All Comments report, if you select Rejected as the Status, only the content of each comment displays unless you approve a comment. If you download Comments metadata using the Download Comments button, the downloaded CSV file reflects the selected Status.
Download Comments	(Website Administrator only; All Comments report only) Click to download a CSV file of metadata for all Comments with the selected Status. (The file name also reflects the selected Status.) Metadata includes information such as status, submission date, and extended custom properties. For instance, if you select Approved from the Status drop-down menu and then click the Download Comments button, the file name is comments-approved-2008-11-05.csv and only contains the metadata for Approved comments.
Size menu	Select the maximum number of Comments to display on this page (Comments list and report). The default is 25. If the total number of comments exceeds the Size you select, the list is paginated. The total varies depending on your role and what version of the page you are viewing.
Comment	Displays the text content of each comment as a live link to the Status page Properties tab for the comment. Long comments are truncated with an ellipsis (...). Click the live link to view the comment's Properties tab, including the full text of a truncated comment.
Status	Displays each comment's status: Submitted, Approved, or Rejected. If you are a folder Manager viewing My Comment Approvals, only Submitted comments display. Comments that have already been processed (Approved or Rejected) do not.
Live	Status Live (green checkmark) - The comment is live, and displays on a published page that includes an associated Comments List. Status: Not Live (unpublished) (red minus sign) - The comment is unpublished. Its Status is therefore either Submitted on a moderated thread (must be Approved to be published), or Rejected.
In Page	(My Comment Approvals and All Comments only; folder Manager or Website Administrator only) Click the live URL to view the rendered page hosting the comment in a new window.
Submitted By	Displays the name of the comment submitter: either the Nickname entered when submitting the comment, or Anonymous (for instance, if the thread does not require login).
Submitted	Displays the date the comment was originally submitted.