Task Comparison of Administrative Roles
The following table provides an overview of permitted tasks for each role in .
You must be assigned as a folder administrator (Author or Manager) to perform that role's tasks for the assigned folder. The Website Administrator role is independent of other roles, and does not include most tasks of a folder administrator. However, a Website Administrator may also be assigned as a folder administrator.
| Task | Folder Administrator: Author | Folder Administrator: Manager | Website Administrator (WSA) |
|---|---|---|---|
| Create website content | X | X | |
| Create folders | X | X | |
| Edit folder properties | X | ||
| Manage folder permissions for administrators (assign, promote, or revoke roles) | X | ||
| Manage read-access for site visitors in Folder Permissions (assign or revoke the non-administrative Reader role) | X | ||
| Copy folders | X (Only if folder contains no live content) | X (Including live content) | |
| Move or delete folders | X (Only if folder contains no live content) | X (Including live content) | |
| Insert or edit dynamic components in a Web page | X | X | |
| Use the Content component in a Web page | X (If in CMS-only security group, may be limited to links) | X (If in CMS-only security group, may be limited to links) | |
| Insert existing internal RSS feed on a Web page (using the Hyperlink tool) | X | X | |
| Insert external RSS feed (using the RSS Feed Display component) | X (in Web page only) | X (in Web page only) | X (in display template or CMS wrapper only) |
| Configure RSS feed display templates, in the RSS Feed Display dialog | X | ||
| Apply content categories to content items | X | X | |
| Copy documents (files, images, and Web pages) | X (If source document is Live, copy is created as a Draft requiring approval) | X (If source document is Live, copy is created as a Draft requiring approval) | |
| Move, expire, or delete documents (files, images, and Web pages) | X (Except live content) | X (Including live content) | |
| Submit content to standard publication process for review (or to default custom work flow assigned to a content type) | X | Y | |
| Assign item to custom approval work flow | X (for own item, or for item initially submitted to standard publication process) | ||
| Perform approval tasks in custom work flow Anyone who belongs to a administrative security group and has Administrator status in Constituent360 can be assigned a custom work flow task. | X | X | X |
| Approve item for Web publication | (No. But a custom work flow may be set to trigger publication after an Author completes an assigned work flow task) | X (Approve any content items within managed folder) | (No. But a custom work flow may be set to trigger publication after a WSA completes an assigned work flow task) |
| Receive email notification (for approval tasks, etc.) | X (only if assigned a custom work flow task) | X (* If assigned a custom work flow task, or... * If Manager is a Folder Reviewer, for folder content submitted to default publication process) | X (only if assigned a custom work flow task) |
| The following tasks are accessed from the Reports and Tools page. Only a Website Administrator has full administrative and editing privileges for all reports and tools on the page (except My Comment Approvals). | |||
| View site-specific Reports | X (except Comments reports) | X | X (except My Comment Approvals) |
| Edit site-specific Reports | X (except My Comment Approvals) | ||
| Approve or reject Comments (under Reports) | X (for Comments in managed folders) | X (All Comments only) | |
| View existing content types | X | X | X |
| Create and manage content types | X | ||
| View content categories | X | X | X |
| Create and edit content categories | X | ||
| Create and manage content filters | X (Create and copy only) | X (Create and copy only) | X |
| View custom approval work flows | X | X | X |
| Create and manage custom approval work flows | X | ||
| View CSS files/stylesheets | X | X | X |
| Create, manage, and assign CSS files/stylesheets | X | ||
| Create, edit, copy, and/or delete internal RSS feeds | X (Create and copy only) | X (Create and copy only) | X |
| Create and manage CMS wrappers | X | ||
| Set sitewide default configurations for components | X | ||
| View URL aliases | X | X | X |
| Create and manage URL aliases | X | ||
| Check Usage reports, perform Site Management tasks, and perform Bulk Operations tasks | X | ||
| View Website Administrators for the site and revoke the WSA role for individuals | X A WSA cannot grant the WSA role | ||