What is a role? A user's assigned role determines the scope of his or her permissions. A permission, or privilege, is the ability to perform a certain action or task in this application. Administrative roles incorporate the wide range of tasks involved in creating and managing websites and their content. Luminate CMS also includes the non-administrative Reader role, enabling visitors to read site content.
How is a role assigned? The folder-level Author or Manager role is assigned by folder — including the root folder — by a Manager for that folder. (Roles cannot be assigned for individual items below the folder level.) A newly-created folder inherits role assignments from its parent. The Website Administrator role is assigned at the site-wide host level by Luminate CMS Services. Any role assignment can be revoked to None.
Why can't I see a site/choose an image/select a site page to link to? Your assigned role(s) determine what you can view, access, or edit in any site. The Websites menu on the navigation bar System menu displays any site(s) -- within the current hostgroup -- where you have an administrative role. (Similarly, the Hosts page accessed from Reports and Tools only shows sites where the WSA has an assigned role.) And to access a folder or its contents, you must be an Author or a Manager in that folder. For instance, if you are inserting an image on a Web page, the Choose Image dialog only displays the contents of folders where you are an Author or a Manager.
An administrative role can be assigned to an entire security group with Luminate CMS permissions, or to an individual belonging to a security group. The non-administrative Reader role controls read-access by site visitors to folder contents and is assigned to groups only.
Note: Permissions in Luminate Online are not identical to permissions in Luminate CMS.